"Alerted.org

Description We are looking for a detail-oriented Administrative Assistant to join our team in Mclean, Virginia. In this Contract-to-permanent position, you will play a crucial role in ensuring the smooth operation of administrative tasks, supporting executives, and maintaining office organization. This role is ideal for someone with strong organizational skills and a proven ability to manage calendars, schedules, and communications effectively.

Responsibilities:

• Manage and maintain executive calendars, ensuring meetings and appointments are scheduled efficiently.

• Prepare materials and documents for meetings, ensuring all required items are organized and readily available.

• Coordinate shipments and deliveries for employees, ensuring accurate tracking and timely distribution.

• Welcome and check individuals in and out of the building while upholding security and professionalism.

• Provide administrative support to C-suite executives, including handling correspondence and scheduling.

• Utilize Microsoft Office Suite and Google Suite for daily administrative tasks and document preparation.

• Answer and direct incoming calls professionally, including managing multi-line phone systems.

• Organize and manage daily mail and office documentation to ensure proper handling and distribution.

• Assist with general office duties, including data entry and receptionist responsibilities.

• Facilitate scheduling and communication across teams to ensure operational efficiency. Requirements • Minimum of 3 years of experience in administrative or office roles.

• Proficiency in Microsoft Office Suite and Google Suite applications.

• Demonstrated ability to manage calendars, schedule meetings, and coordinate events.

• Strong organizational skills with attention to detail and accuracy.

• Excellent communication skills, both written and verbal.

• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

• Experience supporting executive-level staff with a focus on detail and efficiency.

• Familiarity with managing shipments and building check-in processes. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .