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Foundation Finance Assistant (Part Time, Temporary Hourly, Non-Benefited)

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Position Details

Position Information

Position Title Foundation Finance Assistant (Part Time, Temporary Hourly, Non-Benefited)

Classification Title Temporary PT Hourly

Hourly rate, Stipend, or Load Unit To be determined depending on experience

Close Date

Open Until Filled Yes

Open Until Filled Notes Open until filled

Position Type/Employee Class Temporary PT Hourly

Instructor Status Not applicable

Overtime Eligible Non-Exempt

FLSA Status

Campus Location Bend

Primary Purpose

The Foundation Finance Assistant is responsible for assisting the Foundation Accountant with the implementation, maintenance, and management of all financial and accounting services to the COCC Foundation. The COCC Foundation is a 501©3 organization comprised of assets totaling over $35M. The Foundation Finance Assistant will also work with the Foundation Executive Director, Finance & Audit Committee, Foundation Board of Trustees, external CPA firm, and other regulatory agencies to report financial information and comply with generally accepted accounting principles, non-profit rules and regulations, and to further the mission of the Foundation.

Essential Duties and Responsibilities

+ Assist the Foundation Accountant with the maintenance of the general ledger accounting system; including: accounts receivable, accounts payable, month end journal entries, and importing and reconciling the subsidiary ledgers to the general ledger.

+ Assist the Foundation Accountant with monthly journal entries to the general ledger.

+ Assist the Foundation Accountant with reconciling bank accounts, balance sheet accounts, and net fund balances.

+ Provide administrative office and special project support to Accountant, and assist other office staff, as needed.

Department Specific

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

+ Solid knowledge and understanding of accounting principles, fund accounting, and general ledger management.

+ Strong interpersonal, organizational, and oral and written communication skills.

+ Ability to use software programs and database systems which include Microsoft Office Suite, email, QuickBooks, Banner-Finance, Donor database.

Ergonomic Requirements

Regular office hours are established between 9 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.

Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. All individuals are required to perform essential functions with or without reasonable accommodation.

Minimum Requirements

+ Minimum 3 years of progressively responsible accounting and/or finance experience.

+ Working knowledge of Generally Accepted Accounting Principles ( GAAP ).

+ Double-entry bookkeeping / solid knowledge of debits & credits.

+ Ability to effectively manage general ledger accounting systems.

+ Ability to import and export data and to develop spreadsheets in Excel.

+ Strong organizational skills, ability to meet deadlines, and ability to work independently over a wide range of accounting/finance functions.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications

+ Bachelor’s degree in a related professional field.

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.