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Summary and Key Responsibilities

Seeking a Senior Grants & Contracts Analyst to provide dedicated, professional-level management of sponsored research funds, with 90% or more effort focused on pre-award and post-award functions. Responsibilities include proposal preparation and submission, budget development, financial oversight, billing and invoicing, reporting, compliance monitoring, and award closeout.This position works independently on a diverse portfolio of complex

grants and contracts, ensuring timely, effective, and compliant administration of sponsored funding. While limited support may be provided for

non-sponsored funds, the primary focus is on sponsored project administration.

JobScope/Complexity:

+ Provide broad and in-depth guidance on sponsor regulations, institutional policies, and compliance protocols to Principal Investigators (PIs), research staff, and administrative personnel within and outside the institution.

+ Serve as a departmental expert and mentor, offering training and guidance to Grants & Contracts Analysts, Specialists, and Coordinators.

+ May act as the lead departmental grants and contracts professional in the absence of a Grants & Contracts Manager.

Types of Sponsored Awards for which the

Position is Responsible:

+ Independently manage a variety of complex, multi-component awards, including federal, foundation, and industry-sponsored projects.

+ Responsible for awards from agencies such as NIH, NSF, DOD, and NASA, as well as investigator-initiated research, consortium agreements, subawards, and large center grants.

+ Oversee multi-project budgets and subrecipient agreements, ensuring compliance with federal and institutional regulations.

+ Provide guidance to staff managing subawards and federal pass-through funding.

+ Support limited management of non-sponsored funds, including general funds and gifts.

Budget Authority:

Responsible for managing and monitoring up to $20 million in sponsored and non-sponsored

accounts.

Exercises independent judgment in approving expenditures, interpreting policy, and ensuring fiscal

accountability.

Specific Duties & Responsibilities:

+ Partner with faculty, departmental administrators, and the institutions Research Administration to prepare and submit competitive grant applications.

+ Review proposals for accuracy, completeness, and compliance with institution and sponsor guidelines before submission to ORA.

+ Develop detailed budgets and justifications for Principal Investigator review.

+ Advise and train faculty and staff on proposal development best practices and evolving sponsor requirements.

+ Serve as a liaison between research units, central offices, and funding agencies to resolve administrative issues and facilitate smooth submissions.

+ Provide preliminary information for subcontract negotiations and subrecipient monitoring plans.

+ Manage the setup, review, and maintenance of new awards, including budget allocation, personnel setup, and cost center verification.

+ Regularly audit and report on the financial status of grants, contracts, and discretionary accounts to PIs and departmental leadership.

+ Ensure timely completion of all post-award responsibilities, including budget distribution and reconciliation, effort reporting, cost transfers, invoice payments, and subcontract processing.

+ Lead complex award management activities, including monitoring compliance, preparing for audits, and generating financial and progress reports.

+ Provide direct support and guidance for grant and contract closeouts, ensuring accurate and compliant finalization of all accounts.

+ Verify that closeouts managed by other team members meet institutional standards.

+ Work with team to complete desk audits for high risk subs

+ Process JAWS, SWIFT, and Fibi records whenever required

+ Responsible for project administration, purchasing, accounting, payroll, and effort certification.

+ Responsible for administering and managing funds across all 20 Demonstration Sites and Community Advisory Board (CAB) members.

+ Coordinate the on-campus financial activities with the off-campus financial activities, which includes assistance in procurement of services and goods and payments.

+ Provide monthly reporting to the PI as requested on various fiscal expenditure activities and will meet weekly with the Project Administrator in Yrs 1 and 4 in support of subaward generation and close-out, and bi-weekly for regular accounting during Yrs 2-3

Job Type & Location

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $40.86 - $45.67/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.