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Job Title: Executive Assistant

Job Description

This role will support the Group Vice President of Connections and the Group Vice President of Bud Light & Budweiser. Responsibilities include handling executives’ calendars, coordinating travel arrangements, scheduling and preparing for meetings, managing the team’s budget, and leading special projects. The role offers exposure to leaders and excellent growth opportunities within the world’s largest beer company. The ideal candidate should possess excellent communication skills, the ability to meet tight deadlines, and adaptability to evolving priorities.

Responsibilities

+ Maintain and refine internal processes that support the executive team, coordinating resources to expedite workflow.

+ Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

+ Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics.

+ Coordinate complex scheduling and extensive calendar management, managing the flow of information to executives.

+ Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and coordination.

+ Perform administrative and office support duties.

+ Uphold integrity and strict confidentiality with all materials, exercising discretion when interfacing with the business.

+ Coordinate team communications and plan events, both internally and offsite.

Essential Skills

+ 3+ years of experience in an administrative role reporting directly to upper management.

+ Proven problem-solving skills, able to confront complex situations and bring people together to craft solutions.

+ Strong communicator, able to influence others through strong, concise written and verbal communication.

+ Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously.

+ Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.

Additional Skills & Qualifications

+ Anticipate and understand the needs of the team.

+ Interest in acquiring new skills with office productivity tools.

Work Environment

For over 165 years, the company has been committed to creating a future with more cheers, investing significantly in its U.S. operations. The company sources high-quality ingredients from American farmers and invests in its facilities and people, driving economic prosperity nationwide. The work environment is dynamic, with a focus on collaboration and innovation, supporting employee growth and development.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.