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Administrative Assistant 2

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Administrative Assistant 2

Salary

$2,085.00 - $3,572.00 Monthly

Location

New Iberia, LA

Job Type

Classified

Job Number

NIRC103125TFC4

Department

University of LA - Lafayette

Opening Date

11/03/2025

Closing Date

11/13/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The University of Louisiana at Lafayette New Iberia Research Center (NIRC) specializes in the breeding, management, and importation of a diverse range of nonhuman primate species and offers a broad range of diagnostic, laboratory, and human resources for the development and characterization of nonhuman primate models for applied and basic research aimed at promoting human quality of life.

We’re looking for a Administrative Assistant 2 to join us at the New Iberia Research Center.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Using Data: The ability to use relevant and valid data to inform a recommendation for action.

+ Acting Decisively:The ability to make decisions quickly and effectively.

+ Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

+ Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Driving Results:The ability to identify important goals and work to achieve them.

Minimum Qualifications

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168010) .

Job Duties and Other Information

Job Duties:

+ Perform routine clerical and administrative duties in support of departmental operations.

+ Prepare, process, and maintain documents, reports, and correspondence in accordance with established procedures.

+ Greet and assist visitors, faculty, staff, and students; answer inquiries or direct individuals to appropriate personnel or departments.

+ Receive, screen, and route telephone calls; take messages and provide basic information as required.

+ Maintain and update records, files, and databases; ensure accuracy and confidentiality of information.

+ Schedule and coordinate meetings, appointments, and conference room reservations.

+ Receive, sort, and distribute incoming and outgoing mail and other materials.

+ Prepare purchase requisitions, supply orders, and track inventory of office materials.

+ Assist with payroll reporting, timesheets, or attendance records as directed by supervisor.

+ Compile and verify data for departmental or unit reports.

+ Operate standard office equipment such as computers, copiers, scanners, and fax machines.

+ Enter and retrieve data using word processing, spreadsheet, and database software.

+ Review forms and documents for accuracy, completeness, and compliance with established policies.

+ Process travel requests, reimbursements, or other administrative transactions as assigned.

+ Provide assistance to supervisors or professional staff by drafting routine correspondence and assembling supporting materials.

+ Maintain confidentiality of sensitive or personnel-related information.

+ Perform other related duties as assigned to support smooth and efficient daily operations.

Position-Specific Details:

Appointment Type: Probational

Work Location: This position is located at the New Iberia Research Center, 4401 W. Admiral Doyle Dr., New Iberia, LA 70506

Compensation: This position has a minimum hourly rate of$12.03/hour

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Taronsler Faye Cormier

Human Resources Specialist

[email protected]

University of Louisiana at Lafayette – Human Resources

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

04

UD: Explain your rating by providing specific and relevant examples in the box below.

05

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

06

AD: Explain your rating by providing specific and relevant examples in the box below.

07

The minimum hourly rate is $12.03. Are you willing to accept the minimum?

+ Yes

+ No

08

Are you a current employee of NIRC or have you ever worked for NIRC?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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