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Administrative Assistant 6

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Administrative Assistant 6

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OS/DRT/214486

Department

LDH-Office of Secretary

Opening Date

11/03/2025

Closing Date

11/8/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

Join the Louisiana Department of Health as an Executive Administrative Assistant! Be the face of the Office of the Secretary, providing vital support and ensuring smooth operations. If you're organized, proactive, and passionate about helping others, this is the role for you!

An Ideal Candidate Should Possess the Following Competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant

information and in accordance with established standards.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a

conclusion.

Minimum Qualifications

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) .

Job Duties and Other Information

Job Duties:

+ Provide comprehensive administrative support to the LDH Secretary and executive staff, including the Chief of Staff, Confidential Assistant, Deputy Secretary, and Undersecretary.

+ Manage daily office operations such as maintaining files and databases, handling correspondence and mail, coordinating travel, scheduling meetings and conferences, and managing the department’s multi-line telephone system.

+ Oversee payroll processing for the Office of the Secretary and act as procurement coordinator by creating purchase orders, monitoring vendor payments, reconciling reports, and managing purchase and travel card accounts.

+ Serve as the property and supply coordinator by managing inventory and property records, ordering office supplies, and maintaining central office equipment like copy, scan, and fax machines.

+ Act as the primary liaison by responding to inquiries from the Governor’s Office, legislators, public officials, special interest groups, and LDH staff; track and manage incoming correspondence and perform necessary research to provide accurate responses.

Position-Specific Details:

Appointment Type: Probationary, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), Detail to Special Duty

Cost Center: 3071010100

Position Number(s): 144272

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Deanda Thymes

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

04

MAJ: Explain your rating by providing specific and relevant examples in the box below.

05

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ 1= I have no experience and/or am uncomfortable thinking critically

+ 2= I have limited experience or require assistance to think critically

+ 3= I can think critically

+ 4= I can think critically and help others improve their ability to think critically

06

TCr: Explain your rating by providing specific and relevant examples in the box below.

07

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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