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Office Assistant II (Confidential)

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Office Assistant II (Confidential)

Salary

$43,853.28 - $56,305.98 Annually

Location

City of Stockton, CA

Job Type

Classified

Job Number

1125-07640

Department

Human Resources

Opening Date

11/03/2025

Closing Date

11/6/2025 5:30 PM Pacific

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DEFINITION

OPEN/PROMOTIONAL OPPORTUNITY IN HUMAN RESOURCES

FLSA STATUS: Non-Exempt

TENTATIVE INTERVIEW DATE: To be determined

TYPING CERTIFICATE REQUIRED

Online Typing Certificate Acceptable.

Typing Certificate Deadline Submission Friday, November 7, 2025 at 12:00PM.

Please attach to online application or email to [email protected]

Failure to submit a valid certificate will result in rejection of application.

The City of Stockton is currently recruiting for an Office Assistant II - Confidential position in the Human Resources Department. Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

The successful candidate will work a City of Stockton 9/80 schedule: Monday through Friday, with alternating Fridays off.

The City of Stockton is currently recruiting for the position of Office Assistant II - Confidential. This recruitment is being conducted as an Open/Promotional recruitment. Current full-time City of Stockton employees , with regular status at time of application, may apply for this position as a promotional opportunity, and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity, and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list, or a combination of both. This list may be used to fill future vacancies.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

CLASS CHARACTERISTICS

Office Assistant II is the journey-level class of this series, fully competent to independently perform a variety of office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Office Specialist and Secretary, which perform the most complex technical or specialist office support work in addition to providing generalized office support.

PRINCIPAL DUTIES (Illustrative Only)

+ Operates a personal computer and other standard office equipment.

+ Receives and screens visitors and telephone calls, takes messages, personally handles callers/visitors or refers them to proper party.

+ Provides information to internal and external customers that may require the use of independent judgment or the interpretation of City or departmental policies and procedures.

+ Independently types correspondence, reports, forms, and other specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions; enters and/or retrieves data and prepares documents utilizing various computer programs.

+ Initiates routine correspondence for signature by appropriate management, supervisory, or professional staff.

+ Reviews a variety of finished materials for completeness, accuracy, format, and compliance with policies and procedures and appropriate English usage.

+ Attends to routine office administrative details such as opening and distributing or processing mail, ordering supplies, arranging for the repair of equipment, transmitting information, keeping reference materials up to date, and keeping informed of unit activities.

+ Schedules meetings, notifies participants, compiles materials, prepares agendas, reserves facilities; makes travel, meal and lodging arrangements; attends such meetings to take notes as required.

+ Researches, compiles, and/or updates a variety of reports which may require the use of arithmetic calculations and consolidating materials from several sources.

+ Establishes and maintains records, processes forms, researches and compiles information from such records.

+ May plan, assign, direct, and review the work of others on a project basis; may instruct staff in work procedures.

QUALIFICATIONS

Education/Experience

Graduation from high school or possession of a GED certificate and one year of general clerical or office assistant experience equivalent to the City's class of Office Assistant I. Incumbents may advance to the Office Specialist or Secretary level after successfully completing a one-year probationary period and two additional years at the Office Assistant II level.

Typing Certificate:

Applicants must submit a valid Typing Proficiency Certificate, two years old or less, for at least 40 NET words per minute no later than 12:00 p.m. on Friday, November 7, 2025. Please attach a scanned copy to your application or email to [email protected]. The Typing Proficiency Certificate must specify applicants name, the total number of gross words per minute typed, number of typing errors, and the net typing speed for a 5-minute timed evaluation, date, and online testing agency/website. (Failure to submit a valid certificate will result in rejection of application. It is the responsibility of the applicant to confirm receipt of the certificate.).

Special Requirement:

Incumbents in either the Office Assistant I or Office Assistant II level may enroll in the Office Support Certificate Program. Completion of the program must occur as a condition of advancement. Newly-hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) PROOF OF MEETING THE EDUCATION REQUIREMENT (COPY OF UNOFFICIAL TRANSCRIPTS, GRADE REPORT, OR DIPLOMA) MUST BE SUBMITTED BY THE CLOSING DATE. INCOMPLETE APPLICATIONS AND SUPPLEMENTAL QUESTIONS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change.

NOTE:

+ After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.

+ Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.

+ NeoGov.com: You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.