• Sr. Administrative Associate- Radiology

    Children's Hospital Boston (Boston, MA)


    82660BRJob Posting Title:Sr. Administrative Associate- RadiologyDepartment:RadiologyAutoReqId:82660BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:Position Summary

     

    Assists Director, Manager, or Chief of Service in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the “go-to” person for the administrative staff.

    Key responsibilities

    + Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies.

    + Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed.

    + Monitors and reconciles budgets and expenses, resolving discrepancies. Collects and compiles data for budgets, grants, and complex reports; prepares analyses and supporting materials.

    + Manages daily administrative operations, including payroll, personnel records, and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents.

    + Coordinates departmental fellowship, residency, and training programs. Manages applications, schedules interviews, communicates with applicants, and oversees credentialing, licensure, and related documentation.

    + Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking.

    + Schedules appointments and meetings, maintains supervisor’s calendar, and coordinates travel and meeting logistics, including agendas and materials.

    + Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments.

    + Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.

    Minimum qualifications

    Education:

    + A high school level of education.

    Experience:

    + Two years of related experience

    + Prior customer service or administrative experience preferred

    + Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

    + Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

     

    Schedule: M-F 8:00AM-4:30PM. Hybrid/in person after training period.

     

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    Office/Site Location:BostonRegular, Temporary, Per Diem:Regular Remote Eligibility :Part Remote/Hybrid Pay Range:$20.63-$31.46 Hourly