• Administrative Assistant

    Adecco US, Inc. (Portland, ME)


    **Job Title:** Administrative Assistant

    **Location:** Portland, ME

    **Compensation:** $30-$32/hour

    **Regular Schedule:** Monday-Friday 7:30am-4:00pm or 8am-5pm. This is a short-term position.

     

    We are seeking an experienced Administrative Assistant to join our team. This position provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff.

    Responsibilities:

    + Proactively manages their managers’ time, travel, and expenses.

    + Understands what is going on in the organization in order to anticipate needs.

    + May also support the same for manager’s direct reports.

    + Act as liaison/represent manager with the Board, customers and others.

    + Manages internal and external communications from and through the manager’s office.

    + Provide data and information in preparation for meetings and to keep manager apprised of business issues.

    + May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences.

    + Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management.

    + Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies.

    + Reach out to appropriate individuals to gather information that explains variances and issues.

    + Make recommendations for resolution of issues.

    + May authorize payments for various expenses for department.

    + Provides support to manager at performance management, compensation and talent planning.

    + Manage confidential information and know when and what to provide to direct reports.

    + Understand timeline and ensure the manager is well prepared.

    + Serves as a resource for manager’s direct reports to ensure resolution of issues and effective, efficient use of managers’ time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager’s attention.

    + Performs other duties as assigned.

    Job Specifications

    + High school diploma or associates/bachelor’s degree

    + 6+ years of administrative assistant experience

    + Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills

    + Excellent written/verbal communication skills and ability to clearly articulate information Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors

    + Strong customer service skills that exhibit the highest ethical standards at all times

    + Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail

    + High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact

    + Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations

    + Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities

    + Demonstrated project management abilities

     

    If you are interested in this position, please apply with an updated resume or reach out to Deb Biathrow at 802-417-4262

     

    **Pay Details:** $30.00 to $32.00 per hour

     

    Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

     

    Equal Opportunity Employer/Veterans/Disabled

     

    Military connected talent encouraged to apply

     

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

    + The California Fair Chance Act

    + Los Angeles City Fair Chance Ordinance

    + Los Angeles County Fair Chance Ordinance for Employers

    + San Francisco Fair Chance Ordinance

    **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.