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Position Summary

We’re looking for a proactive and technically skilled Marketing Coordinator to join our growing team. You’ll collaborate across marketing, operations, business development, and talent acquisition—playing a hands-on role in all aspects of storytelling, from proposal development to event coordination.

The Marketing Coordinator will play a key role in proposal management, leading the process from kickoff through close-out. This includes preparing and reformatting resumes, compiling content, supporting project documentation, maintaining brand and message alignment, and tracking marketing events.

This position requires strong technical proficiency, sharp attention to detail, and the ability to manage multiple priorities across platforms. Experience supporting federal, state, or local agency projects is highly desirable.

Key Responsibilities

• Monitor bid sites and download RFP/Qs

• Lead the development of compliant, compelling proposals through all stages of the proposal lifecycle—driving timely, accurate, and brand-consistent deliverables.

• Collaborate across departments (marketing, operations, and talent acquisition) to prepare narratives, edit resumes, and develop project content and graphics.

• Proactively manage updates to internal documents such as resumes, project data,and Business Enterprise Certifications.

• Maintain organized libraries of marketing collateral, graphics, and promotional materials.

• Help design and edit visual materials using InDesign, Canva, and other design tools.

• Maintain an accurate, forward-looking calendar of trade shows and industry events.

• Support planning and coordinate internal and external marketing events, including corporate functions, presentations, and tradeshows.

• Support database management and reporting through Vantagepoint andSharePoint.

• Leverage or learn AI tools to enhance content development and workflow efficiency.

• Additional assignments as requested by leadership and marketing manager; may include website updates, social media, attend marketing events and pre proposal meetings, assist with trade shows, training, etc.

Required Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, or a related field.

• High technical aptitude with strong ability to multitask across multiple platforms and functions.

• Proficiency in:

o SharePoint

o Deltek Vantagepoint

o Adobe InDesign and Creative Cloud software

o Microsoft Office Suite (Word, Excel, PowerPoint)

o Canva

o Additional marketing, design, or content management software tools.

• Minimum of 4 years of experience in a similar role, or 5 years of experience in the A/E/C industry.

• Strong organizational, communication, and writing skills.

• Ability to work efficiently in a fast-paced, team-oriented environment.

• Experience working with federal, state, or county projects is preferred.

Job Type & Location

This is a Permanent position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $31.25 - $45.67/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.