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Tobacco Unit Program Assistant

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Tobacco Unit Program Assistant

Salary

$58,872.00 - $70,056.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

FAA02073-11/04/25

Department

Department of Public Health & Environment

Division

Prevention Services Division

Opening Date

11/04/2025

Closing Date

11/17/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek South Drive, Denver, CO 80246

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is only open to Colorado state residents.

This posting may be filled by multiple positions and may be extended.

This position will have a hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD and make a real difference . . .

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado residents. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

+ Employee wellness programs and facilities

+ Extensive internal professional development opportunities on a wide variety of subjects

+ Bike to work programs, including access to storage lockers and bike racks

+ Distinctive career advancement opportunities throughout the State system

+ Strong, yet flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

+ Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus generous personal time off

+ Mentoring program with opportunities for mentors and mentees

+ Tuition assistance for college-level courses including Masters degree programs

+ Excellent work-life programs, such as flexible schedules, and

+ A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. State agencies will be allowed to finalize the hiring process only if a position has been posted by August 26, 2025. Any positions that are posted after August 26, 2025 have been either exempted from the hiring freeze or have been approved for a waiver and the hiring process may proceed.

Description of Job

The Work Unit

The Health Promotion and Chronic Disease Prevention (HPCDP) Branchin Prevention Services Division (PSD), reviews, plans, designs, implements and evaluates public health chronic disease interventions and related risk factors with the goal of advancing health and improving health-related quality of life for all Coloradans. Special emphasis is placed on evidence-based practices, data-based and evidence-informed decision making, capacity-building, partnerships, and integration between program efforts for efficiency and effectiveness. The Tobacco Program is part of the HPCDP Branch.

We are aware that many chronic diseases share the same systemic causes: tobacco use, lack of access to nutritious foods, built environments to support physical activity, social connectedness, and poverty and economic instability.

The purpose of the Tobacco Program is to reduce tobacco use and tobacco’s adverse health effects in Colorado through funding, promotion, and support of primary prevention, education, and cessation efforts. The Tobacco Program implements C.R.S. Title 25, Article 3.5 Part 8 Tobacco Education, Prevention and Cessation Programs. This position works collaboratively with other tobacco content experts and leadership in the Tobacco Program to identify strategies that improve overall outcomes for all Coloradans. The Tobacco Program is seeking professionals with lived experiences and/or local experience partnering with diverse populations who are impacted by tobacco use to lead this work.

The FDA Tobacco Retailer Inspection program is located within the Tobacco team and ensures compliance with and implementation of FDA tobacco enforcement as part of the 2009 Federal Family Smoking Prevention and Tobacco Control Act through the application of best practices to improve the health and quality of life of Coloradans.

The Tobacco Program implements C.R.S. Title 25, Article 3.5 Part 8 Tobacco Education, Prevention and Cessation Programs. This position works with other tobacco content experts and leadership in the Tobacco Program.

The Position

This position works collaboratively with entire tobacco team supporting daily operations of the team to align with statewide implementation of Tobacco Control priorities. The position is responsible for developing and adapting policies, procedures and records as well as continuous quality improvements activities. The position completes procurement and contracting liaison tasks, maintains contract administration and monitoring activities, provides programmatic support to various operation level functions and the tobacco review committee for planning and technological support as well as other programmatic stakeholder meetings, workshops and conferences. This position exercises independent judgment in providing Customer Service support to the Tobacco program by streamlining, troubleshooting, investigating, researching and resolving customer inquiries, problems, and program guidelines.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R2XX

Program Assistant II (https://dhr.colorado.gov/class-description-and-minimum-qualifications-for-h4r-program-assistant)

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only: Five (5) years of relevant experience in program support, which must include recordkeeping, note-taking, meeting/event coordination, and running webinars (i.e, setting up room/technology, assisting with technical matters). Experience with software must include the following: Microsoft Suite, Google Suite, Adobe Acrobat, and webinar software (Google Meet, Zoom, Owl, or similar software), or similar fields.

OR

Education and Experience: A combination of related education, graduation from an accredited college or university in business, business administration, public health or closely-related field AND relevant experience in program support, which must include recordkeeping, note-taking, meeting/event coordination, and running webinars (i.e, setting up room/technology, assisting with technical matters). Experience with software must include the following: Microsoft Suite, Google Suite, Adobe Acrobat, and webinar software (Google Meet, Zoom, Owl, or similar software), or similar fields equivalent to five (5) years.

**If using education to qualify for this position a copy of your transcripts (unofficial acceptable) must be provided with application.

Preferred Qualifications and Essential Competencies

The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

+ Record keeping, record retention, and experience in entering and auditing data.

+ Demonstrated skills and abilities in verbal and written communications to audiences of varying levels within an organization, in groups and individual settings.

+ Note-taking: the ability to actively listen, process information, and identify key information.

+ Strong analytical skills; the ability to synthesize, interpret, and report on complex or technical information, collect and research data.

+ Strong attention to detail; the ability to ensure that information is complete and accurate.

+ General grant and contract management.

+ Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times.

+ Excellent problem-solving ability along with the ability and motivation to develop creative solutions.

+ Initiative and self-management; the ability to dive into the work, prioritize appropriately, and accomplish tasks within established timeframes.

+ Ability to process invoices, reimbursements, and expenses.

+ Experience in public health.

+ Positive, friendly, cooperative demeanor; demonstrated proficiency in working collaboratively with internal teams, technical professionals, and national, state, and community partners.

Conditions of Employment:

+ Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

+ Must be willing to travel 10% of the time as the position requires. Some travel will be to meetings and conferences to support program’s activities with meetings and conferences, attending trainings and professional development opportunities mostly around the Denver Metro area but could include out of state.

+ If using transcripts to earn credit towards minimum qualifications for education, you must attach transcripts to be considered.

+ Employment is contingent upon the ability to successfully complete a Level 5 Public Records Federal Background Investigation, including criminal, credit, and driving record checks as required by the Food and Drug Administration.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. Appeals to the State Personnel Board or the State Personnel Director must be received or postmarked within the filing period: Appeals shall be filed with the Board no later than ten (10) days after receipt of the written notice of the action, or if no notice was received, no later than (10) days after the employee knew or should have known of the disputed action. Filings can be by mail, hand-delivery, fax or email. Send the completed form with all supporting attachments to the State Personnel Board and provide a copy to the Department (the “Respondent”) identified by you (the “Complainant”) in PART 1 - General Information and Disputed Employment Action.

State Personnel Board

1525 Sherman Street, 4th Floor, Denver, Colorado 80203

Fax Number: 303-866-5038

Email filings: [email protected]

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to

spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and

Disputes, at spb.colorado.gov under Rules.

Supplemental Information

A complete application packet must include:

+ A completed State of Colorado application.

+ Fully answered supplemental questions per guidance

+ If using education to qualify for this position a copy of your transcripts (unofficial acceptable) must be provided with application.

+ If using work experience to qualify for this position, please provide an adequate description in the work experience section of the application. Do not write "see resume".

+ If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

+ All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

+ A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution requires that applicants for State of Colorado positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

+ Yes

+ No

02

CDPHE-A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

+ Yes

+ No

03

If you are a veteran, please attach your DD214 to your application. If you have a disability, also attach the letter issued to you from the Veterans Administration verifying that you are currently receiving monetary benefits or you that have a disability retirement. Did you attach a copy of your DD214 to your application?

+ Yes

+ No

04

Are you a current or past employee of the State of Colorado?

+ Yes

+ No

05

If you indicated that you are a current or past State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known):

06

Please acknowledge that your answers to the Supplemental Questions below will be used in the Comparative Analysis phase and that you have answered all questions.

+ Yes

+ No

07

Are you currently or have you ever been an FDA commissioned officer?

08

Are you willing to work a schedule that may include evenings and weekends?

+ Yes

+ No

09

Based on the listed 'Preferred Qualifications', clearly describe how you meet each qualification. Include how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc., make you a good fit for this position.

10

Describe your experience in supporting program coordination. Include the following information: (a) Your experience in record keeping, meeting coordination, and webinar support. (b) Describe the biggest obstacle or challenge you faced in your program coordination role. How did you overcome it? (c) Describe how you manage different assignments and projects that have competing deadlines. (d) Describe your experience with providing technology-oriented program support, such as running and/or supporting webinars or teleconferencing. How do you manage technical glitches?

11

Please describe in detail, including the number of years, your technology skills. Specifically, address each of these programs, stating if you have no experience or if you consider yourself to be a beginner, intermediate, or proficient user. (a) Google Suite (Gmail, Google Drive, Google Forms, Google Docs); (b) Microsoft (Word, Excel, Access, PowerPoint); (c) Webinar Software (Google Meets, Zoom, other)

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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