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Job Description

The Facilities Coordinator is primarily responsible for overseeing building and equipment maintenance. Duties include scheduling preventative maintenance tasks, reacting to maintenance emergencies, and testing building security systems. The Facilities Coordinator may also be required to determine equipment and supply needs for new buildings.

The Facilities Coordinator will exhibit extensive experience in facility maintenance and the ability to liaise with contractors. The Facilities Coordinator is a maintenance expert who promotes an efficient and safe environment.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

+ Managing building and equipment maintenance schedules.

+ Responding to urgent maintenance calls.

+ Preparing for emergencies by creating building evacuation and other action plans.

+ Testing building security systems and promoting safety within the building.

+ Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.

+ Liaising with vendors and suppliers on behalf of senior managers.

+ Reporting to the Facilities Manager on a regular basis.

+ Supervising cleaning crews and maintenance workers.

+ Documenting processes and keeping maintenance records.

+ Monitoring maintenance budget spending.

+ Adhere to company policies, safety regulations, and OSHA requirements.

+ Performs other related duties as assigned.

Competencies

+ Attention to Detail & Accuracy: Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.

+ Personal Organization: Keeps information organized and accessible, maintains clean/functional workspace, works systematically/efficiently, and manages time well. Has information organized in a way that others can follow the logic of how it was generated and uses tools as appropriate.

+ Communicates Powerfully & Proficiently: Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information, solutions, and opportunities with others, has good listening skills.

+ Information Decision Making/Judgment: Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others. Plans for and uses resources efficiently, creates accurate and realistic budgets, tracks and adjusts budgets, contributes to budget planning.

+ Teamwork: Actively participates in team. Encourages co-operation. Aware of the needs of others and responds flexibly. Shares information and supports other team members. Can get things done through others and set realistic objectives.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Work authorization/security clearance requirements

Department of Homeland Security (DHS) regulation requires all employees—citizens, residents, and nonresidents—to complete Form I-9 Employment Eligibility Verification. Employees are not allowed to work in the United States until the Form I-9 is completed and properly documented.

Affirmative Action/EEO statement

CSI is an Equal Opportunity Employer