• Office Assistant 1 (Hourly) - VID

    New York State Civil Service (Albany, NY)


    NY HELP No

     

    Agency Alcoholic Beverage Control

     

    Title Office Assistant 1 (Hourly) - VID 201938

     

    Occupational Category Clerical, Secretarial, Office Aide

     

    Salary Grade NS

     

    Bargaining Unit ASU - Administrative Services Unit (CSEA)

     

    Salary Range From $17.35 to $17.35 Hourly

     

    Employment Type Full-Time

     

    Appointment Type Temporary

     

    Jurisdictional Class Competitive Class

     

    Travel Percentage 0%

     

    Workweek Mon-Fri

     

    Hours Per Week 37.5

     

    Workday

     

    From 8 AM

     

    To 5 PM

     

    Flextime allowed? No

     

    Mandatory overtime? No

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? Yes

     

    County Albany

     

    Street Address 80 S. Swan Street, Suite 900

     

    City Albany

     

    State NY

     

    Zip Code 12210

     

    Duties Description The incumbent to this position would be responsible for, but not limited to the following:• Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.• Operate various communication systems such as telephones and computers; and keep records of such communications.• Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens.• Schedule appointments and meetings using various office tools. • Perform routine processing activities, including checking forms for completeness and accuracy.• Type, proofread, review, and correct correspondence, documents, records, and other written material.• Transcribe hand-written materials.• Make appropriate corrections for format, accuracy, and validity.• Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.• Create graphs, charts, or other visual aids to display data. • May also prepare routine reports or assist others in the preparation of reports, following established guidelines.• Maintain, update, and correct records and files.• Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.• Establish new files by coding and numbering forms, creating folders, and compiling relevant material.• Enter data and information into and retrieve data and information from computerized systems. • Verify data previously transcribed or entered to detect errors. • Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.• Other duties as assigned.

     

    Minimum Qualifications There are no education or experience requirements. NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

     

    Additional Comments The Division of Alcoholic Beverage Control is an Equal Opportunity Affirmative Action Employer. Candidates with diverse backgrounds and experience are encouraged to apply. New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, familial status, citizen or immigration status, sex, disability, marital status, gender identity or expression, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status. The Division of Alcoholic Beverage Control is committed to a workplace free from discrimination based on the referenced characteristics and other federal and state protected characteristics.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name Human Resources/LD

     

    Telephone 518-473-5282

     

    Fax 518-486-1631

     

    Email Address [email protected]

     

    Address

     

    Street NYS Office of General Services, HRM

     

    31st Floor Corning Tower, Empire State Plaza

     

    City Albany

     

    State NY

     

    Zip Code 12242

     

    Notes on Applying Please submit a resume and cover letter to [email protected] detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.