"Alerted.org

Description • General office organization.

• Assist with calendar management and scheduling on behalf of others.

• Assists with the coordination and scheduling of office/building maintenance activities.

• Coordinate conference room reservations and ensure cleanliness and readiness for users.

• Organize department lunches, meetings, events and business travel.

• Greet, host, provide support for guests, visitors and employees

• Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.

• Prepare and distribute general correspondence and memos.

• Assist with creating and organizing procedural documents and manuals.

• Organize, compile and prepare reports for distribution.

• Create and/or maintain physical and virtual filing systems in an accurate and organized manner.

• Maintain and update employee, client, and customer contact databases.

• Monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.

• Respond and follow through on requests for information and communication with all levels of management with minimal supervision.

• Resolve problems associated with building services including: janitorial, mailroom, copier, parking, badging, and conference rooms.

• Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.

• Assist team members with property budget preparation and recurring reporting, as requested.

• Assist engineers with recording and billing, as appropriate, monthly utility meter readings.

• Assist with bidding processes and contract creation, execution, and tracking.

• Assist with the creation and processing of purchase orders.

• Assist with the management of fire alarm impairments.

• Assist with the management of inventory system, including counting inventory of parts on hand and intake of new parts.

• Gather W-9’s from contractors and vendors, and aid in new vendor set-ups as needed.

• Assist in preparing and updating project reports to track budgets, contract values, invoices and schedules.

• When applicable, assist in preparing estimates and obtaining approval from tenants prior to initiating work on their behalf. Follow-up and communicate with stakeholders throughout the project. Assist with billing as needed.

• Maintain confidentiality as you support HR and account leadership in recruiting, onboarding, offboarding, and meeting with candidates and employees.

• Aid new employees with obtaining their badge, email account, computer, peripherals, VPN access, etc. Follow-up and troubleshoot issues with them as necessary.

• General and ad hoc administrative support of the property

• Any and all other duties and tasks assigned.

Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .