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Description We are looking for a detail-oriented Executive Assistant to join our team in Branchville, New Jersey. This is a long-term contract position within the insurance industry, offering an excellent opportunity to support senior executives and contribute to the organization’s success. The ideal candidate will bring expertise in administrative functions, travel coordination, and document management, ensuring seamless operations in a dynamic corporate environment.

Responsibilities:

• Coordinate and book travel arrangements for senior executives using systems like Concur, ensuring efficiency and accuracy.

• Assist executives with registrations and presentations for conferences and meetings.

• Manage document collection, including responding to policy retrieval requests and processing expense reports with receipts.

• Provide support for subpoena responses, including tasks such as photocopying and Bates stamping.

• Utilize business software such as Microsoft Office, Adobe, Syncplicity, SharePoint, and OneDrive to streamline administrative processes.

• Deliver training on relevant software to enhance team proficiency and productivity.

• Adapt to shifting priorities and deadlines, maintaining flexibility and focus in a fast-paced environment.

• Collaborate with legal teams, leveraging prior experience in corporate legal settings to provide specialized support.

• Organize bulk mailings and ensure timely communication as needed. Requirements • Minimum of 3 years’ experience in an executive assistant or similar role, preferably supporting senior leadership.

• Proficiency in travel coordination systems such as Concur, with prior experience managing executive travel.

• Strong knowledge of business software, including Office, Adobe, SharePoint, Syncplicity, and OneDrive.

• Demonstrated ability to manage document collection and expense reporting with high attention to detail.

• Familiarity with legal processes and environments, including support for subpoena responses.

• Excellent organizational skills, with the ability to prioritize tasks and adapt to changing demands.

• Effective communication skills, both written and verbal, to support executive-level interactions.

• Experience in training colleagues on software tools and systems is highly desirable. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .