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City Magistrate Secretary

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City Magistrate Secretary

Salary

$42,660.96 Annually

Location

Jacksonville, FL

Job Type

Appointed Employee

Job Number

2026-06831

Department

COURTS

Opening Date

11/05/2025

Closing Date

11/19/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Courts Department is actively seeking a City Magistrate Secretary.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

The essential functions of the position within the organization are to provide broad administrative, organizational, and clerical support to a General Magistrate. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Examples of Work

+ The City Magistrate Secretary performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.

+ A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.

+ The position works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.

+ Work is performed under the general supervision of a General Magistrate.

+ Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the General Magistrate and schedules hearings as appropriate.

Knowledge, Skills and Abilities

+ Legal experience necessary; family law experience preferred but not required;

+ Excellent computer skills, including Microsoft Office (Word, Excel, Outlook);

+ Knowledge of the rules of English grammar, spelling, punctuation;

+ Ability to compose, proofread, and edit correspondence and reports;

+ Communicate clearly and effectively;

+ Interact effectively with the general public;

+ Maintain confidentiality concerning sensitive information;

+ Work under pressure and meet deadlines;

+ Establish work priorities;

+ Analyze court files for completeness of appropriate legal documentation.

Open Requirements/Supplemental Information

+ High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.

+ Two years of related work experience.

+ Legal experience necessary.

+ Family law experience preferred but not required.

+ The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check.

+ Employment in this position is contingent upon a satisfactory criminal background check

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. A resume is required. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: [email protected]

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

+ Yes

+ No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

+ Yes

+ No

03

The budgeted annual salary for this position is $42,660.96 . This is not negotiable. If selected, would you be willing to accept this position at this salary?

+ Yes

+ No

04

A high school graduate (or higher education level) is required. Please select the appropriate box below.

+ I graduated from high school.

+ I received my GED.

+ I graduated from high school and have some college.

+ I did not graduate from high school nor did I receive my GED.

05

Do you have two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related?

+ Yes

+ No

06

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

07

Do you have two years of related work experience?

+ Yes

+ No

08

If you have two years of related work experience, provide a detailed description (at least 3-4 complete sentences) of your experience and indicate the organization(s) you worked for where you gained this experience.

09

Do you have experience using a computer with office application such as Microsoft Office in a window-based environment?

+ Yes

+ No

10

Legal experience is required. Do you have this experience?

+ Yes

+ No

11

Provide a detailed description (at least 3-4 complete sentences) of your experience.

12

Indicate the organization(s) you worked for where you gained this experience.

13

Do you have experience in Family Law?

+ Yes

+ No

14

If you have experience in Family Law, provide a detailed description (at least 3-4 complete sentences) of your experience and indicate the organization(s) you worked for where you gained this experience.

15

A resume is required. If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

+ I have read the above statement and understand what is required.

16

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

+ Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

+ No, I am not claiming veterans preference and this does not apply to me.

Required Question

Employer

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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