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Job Title: Administrative Assistant – Travel & Expense Support

Hours/Schedule: Monday–Friday, 8 am to 5 pm (Onsite 3 days/week; Wednesday required onsite)

Type: Contract

Overview

The Administrative Assistant will provide dedicated support for travel and expense management activities, ensuring timely and accurate processing in compliance with company policies. This role also supports general administrative functions across assigned departments, maintaining a high level of professionalism, accuracy, and confidentiality.

Responsibilities

+ Manage travel and expense processes, including report preparation, reconciliation, and tracking

+ Support departmental operations through data entry, file management, and invoice processing

+ Coordinate meetings, conference rooms, and training logistics

+ Order and manage departmental supplies and ensure accurate recordkeeping

+ Assist with internal system transactions and reporting

+ Ensure compliance with company policies and uphold ethical and professional standards in all business interactions

Qualifications

+ Associate’s or Bachelor’s degree preferred; High school diploma required

+ Proficiency in Microsoft Word, Excel, and Outlook

+ Strong attention to detail, organizational, and follow-up skills

+ Demonstrated initiative, accountability, and problem-solving ability

+ Excellent written and verbal communication skills

+ Ability to maintain confidentiality and provide strong customer service

+ Experience with travel and expense systems (Concur preferred)

+ Must be able to work onsite 3 days per week, including Wednesdays; full-time availability required

+ Candidates with primarily receptionist or retail backgrounds will not be considered

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.