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Administrative Specialist- (Long Term Temporary) Up to two (2) years/benefits eligible

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Administrative Specialist- (Long Term Temporary) Up to two (2) years/benefits eligible

Salary

$50,897.60 - $82,638.40 Annually

Location

390 Robert St. N St. Paul, MN

Job Type

Full-Time

Job Number

2025-00230

Division

Environmental Services

Opening Date

11/05/2025

Closing Date

11/19/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

WHO WE ARE

We are theMetropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website. (https://metrocouncil.org/About-Us/The-Council-Who-We-Are.aspx)

We are committed to supporting a diverse workforce that reflects the communities we serve.

Are you detail-oriented and self-disciplined? Do you have excellent organizational skills and a keen ability to focus? ThisAdministrative Specialistposition might be a good fit for you.

The Environmental Services division is seeking to hire one (1)Administrative Specialist- Long Term Temporary (Up to two (2) years duration). This vacancy will be 100% working on-site at the Regional Administration office, located at 390 Robert Street N., St. Paul, MN.

This vacancy is eligible for benefits!

About the Department:

The Plant Engineering group is part of the Capital Design and Delivery department which is responsible for planning, design, construction, and commissioning of capital projects to expand, improve, and rehabilitate the Twin Cities regional wastewater treatment system. The Plant Engineering group manages the capital program for infrastructure located at nine (9) Water Resource Recovery Facilities (WRRFs). The Plant Engineering group also oversees the commissioning program for capital projects and provides technical support to Operations and Maintenance.

Electronically compiling and archiving project data about new facilities installed as part of a capital project is a very important function of the Plant Engineering group. The information is needed to properly operate and maintain equipment, and it is needed to plan and design future capital projects.

How your work would contribute to our organization and the Twin Cities region:

TheAdministrative Specialist isa long-term, project-focused temporary position in the Plant Engineering group, responsible for preparing historical project paper files for scanning, performing quality control checks of scanned files, renaming scanned files, and transferring the electronic files for long-term storage. This position will help Plant Engineering and other internal stakeholders to more efficiently access record information.

Preparation of paper files includes de-duplicating, removing paper bindings, removing file folders, etc. Quality control checks include verifying accuracy and quality of electronic scans, spot-checking that electronic scans have Optical Character Recognition (OCR), combining or separating electronic scans as needed to organize scans into complete files, and returning documents associated with incomplete/unacceptable scans to be re-scanned. TheAdministrative Specialistwill maintain an Excel spreadsheet to track documents through the conversion process.

What you would do in this job

+ Review hardcopy files in plant engineering file storage boxes with plant engineering manager, assistant manager, or other assigned project manager to identify record information that should be scanned.

+ Prepare hardcopy records for scanning. Other duties as assigned.

+ Transfer quality electronic record files from “File Transfer Protocol” (FTP) site to long-term storage location within 90 days of receipt.

+ Participate on scanning project team and communicate project progress with plant engineering staff, management, and other internal stakeholders to maximize productivity and efficiency.

+ Perform quality control.

What education and experience are required for this job (minimum qualifications)

High school diploma or equivalent ANDat least two (2) two years of administrative work experience.

What additional skills and experience would be helpful in this job (desired qualifications)

+ Strong attention to detail and strong comfortability in identifying, classifying, and sorting documents based on content while keeping the documents original integrity in place, e.g., page numbers, proper view of documents and orientation.

+ Experience working with diverse populations of internal and external customers.

What knowledge, skills and abilities you should have within the first six months on the job:

+ Knowledge of secretarial and administrative procedures.

+ General office skills including spreadsheets and databases.

What you can expect from us:

+ We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.

+ We encourage our employees to develop their skills through on-site training and tuition reimbursement.

+ We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us! (http://metrocouncil.org/Employment/Making-A-Difference.aspx)

Additional information

Union/Grade:AFSCME/Grade A

FLSA Status: Non-Exempt

Safety Sensitive: No

Full Salary Range: $24.47 -$39.73 hourly/ $50,898 -$82,638 annually.

What your work environment would be:

Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites.

What steps the recruitment process involves:

+ We review your minimum qualifications.

+ We rate your education and experience.

+ We conduct a structured panel interview.

+ We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council, you must pass a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council, you must pass a criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email [email protected]

We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:

+ Guaranteed monthly retirement income through Minnesota State Retirement System pension fund

+ Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan

+ Two or more medical plans from which to choose, with employer contribution towards premiums over 80%

+ Dental insurance, life insurance and vision insurance

The following benefits are provided to all employees as part of working for the Council. You will have access to free:

+ Well@Work clinic

+ bus/rail pass valued at over $1200 per year

+ parking at many job locations

+ fitness centers at many job locations

+ Employee Assistance Program

+ extensive health and wellness programs and resources

01

Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume." Otherwise, your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume and/or cover letter to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.

+ Yes

+ No

02

How did youfirsthear about this job opening?

+ CareerForce Center

+ Community Event/Organization

+ Employee Referral

+ Facebook

+ Glassdoor

+ Indeed

+ Job Fair

+ LinkedIn

+ Metro Transit Bus Advertisement

+ Twitter

+ Website: governmentjobs.com

+ Website: metrocouncil.org

+ Website: metrotransit.org

+ Website: minnesotajobnetwork.com

+ Other

03

If you selected 'Other', please describe where you first heard about this job. if you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.

04

Select the option that best describes your years of administrative work experience

+ Less than two (2) years

+ More than two (2) years but less than five (5) years

+ Five (5) or more years

+ No experience

05

For which of the following software do you consider yourself a proficient user? Select all that apply.

+ Sharepoint

+ Excel or other spreadsheet or database software

+ Word or other word processing software

+ Windows File Explorer or other file management software

+ Other applicable software

+ None of the above

06

What quality control measure(s) have you taken to ensure document accuracy and/or quality? If this does not apply, type N/A. If you type "see resume", you will not receive credit for your response.

07

What software or other system have you used to organize either electronic or paper files?

08

How would you validate that a file has Optical Character Recognition (OCR)?

09

Describe your experience working with colleagues or stakeholders who are very different than you (i.e., gender, race, ethnicity, religion, disability, etc.). If this does not apply to you, indicate ‘N/A.’

Required Question

Employer

Metropolitan Council

Address

390 Robert St. N.St. Paul, Minnesota, 55101

Website

https://metrocouncil.org

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