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**Discover Vanderbilt University Medical Center** : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Peds Trauma

Job Summary:

Job Summary:

This position will serve as the primary coordinator for ongoing clinical trials while contributing to all aspects of the research process, from study design through dissemination. Key expectations include maintaining high standards for data quality and regulatory compliance, proactive communication with research teams and collaborators, and developing independent grant writing skills to support long-term career development and program sustainability. Priority will be given to essential study operations and regulatory compliance, with additional responsibilities in grant writing, manuscript preparation, and administrative support scaling with increased FTE allocation. This flexible approach allows for strategic growth of the role as funding opportunities develop. While the role reports to the Trauma Injury Prevention program manager, there will be direct support and direction from the Firearm Injury Prevention Task Force leadership team, specifically Dr. Kelsey Gastineau and Dr. Heather Kreth.

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Key Responsibilities:

Research Study Management

+ Oversee day-to-day operations of 2 active clinical trials

+ Recruit, screen, and enroll study participants

+ Coordinate study visits and data collection protocols

+ Ensure protocol adherence and study timeline compliance

+ Manage study documentation and regulatory files

+ Interview transcription and qualitative coding

+ Survey development and validation

Data Management & Analysis

+ Build and maintain REDCap databases for studies

+ Perform quality assurance checks on study data

+ Develop statistical analysis plans in collaboration with biostatisticians

+ Conduct preliminary data analyses and generate reports

+ Create data visualizations and summary tables

Grant Writing & Funding Development

+ Identify relevant funding opportunities (federal, foundation, industry)

+ Draft grant proposals, including specific aims, methods, and budgets

+ Prepare supporting materials (letters of support, biosketches, etc.)

+ Submit applications and manage grant administration requirements

+ Write progress reports and renewals for existing funding

Scientific Writing & Dissemination

+ Co-author manuscripts for peer-reviewed publications

+ Prepare abstracts for scientific conferences

+ Draft presentations for research meetings and conferences

+ Maintain publication tracking and impact metrics

Regulatory Compliance & IRB Management

+ Prepare and submit IRB applications and modifications

+ Ensure ongoing compliance with human subjects regulations

+ Manage informed consent processes

+ Handle adverse event reporting and safety monitoring

Administrative & Collaborative Activities

+ Provide administrative support for firearm injury prevention taskforce

+ Prepare meeting agendas, minutes, and follow-up materials

+ Serve as liaison with other VUMC researchers and departments

+ Coordinate multi-site collaborations and data sharing agreements

+ Maintain research calendars and project timelines

General Research Assistant Duties

+ Literature reviews and evidence synthesis

+ Reference management and citation formatting

+ Budget tracking and expense reporting

+ Equipment and supply inventory management

+ Training coordination for research staff and students

Project Management Responsibilities

+ Develop project timelines and milestone tracking

+ Coordinate cross-functional team meetings

+ Stakeholder communication and reporting

Job Requirements:

+ Master’s degree in public health, education, community health, human services, social work, or a related field

+ Prior experience in public speaking, education, and conducting presentations

+ Requires excellent verbal, interpersonal and written communication skills

+ Experience with Microsoft Office suite, critical thinking, problem solving, data analysis, and grant writing skills

+ Requires a well-organized individual with an excellent capacity for effective time management.

**Our Academic Enterprise** is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.

World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.

Aligning with Vanderbilt Health’s Strategic Directions , the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities** **:

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications :

Work Experience :

Relevant Work Experience

Experience Level :

5 years

Education :

Bachelor's

_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._