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Records & Information Tech - TECH I - HYBRID

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Records & Information Tech - TECH I - HYBRID

Salary

$3,487.00 - $4,359.00 Monthly

Location

Denver, CO

Job Type

Full Time

Job Number

RFAA01552-11/03/25

Department

Department of Public Health & Environment

Division

Air Pollution Control Division

Opening Date

11/05/2025

Closing Date

11/19/2025 11:59 PM Mountain

FLSA

Determined by Position

Max Number of Applicants

50

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek S DR, Glendale, CO 80246

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is only open to Colorado state residents.

This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.

APPLY EARLY! This position will close once 50 applications have been received .

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Be BOLD and make a real difference...

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

+ Employee wellness programs and facilities

+ Extensive internal professional development opportunities on a wide variety of subjects

+ Bike to work programs, including access to storage lockers and bike racks

+ Distinctive career advancement opportunities throughout the State system

+ Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

+ Medical and dental health plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus generous personal time off

+ Mentoring program with opportunities for mentors and mentees

+ Tuition assistance for college level courses including Master’s degree programs

+ Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Description of Job

The Work Unit:

The Administrative Services Program exists to provide Division wide support to APCD. The Records & Information Unit (RIU) is responsible for the Division’s record management, ensuring that records and information handling follows the retention schedules for each program within the Division, to provide Colorado Open Record Act (CORA) responses are timely and accurate and that all records retained by the division are properly managed.

What you will be doing

The primary function of this position is the day-to-day activities of the RIU. This position will perform records management duties in organizing, documenting and maintaining active and inactive Division records, materials and data. Duties can include assisting, processing and responding to records/CORA requests and litigation holds. Tasks will entail data entry and management. The position will adhere to the established retention and disposal schedules, Department policies, RIU processes and procedures, and applicable statutes and regulations.

Job Duties:

Records & Data Operations and Support

+ With supervision, scan documents and use appropriate file naming conventions for uploading to the Division's records database.

+ Ensure correct metadata is entered for accurate indexing of materials.

+ With guidance, configure pre-existing electronic documents for uploading into the records database. Ensure that all documents and metadata meet standards to reduce errors, as determined by internal processes.

+ As a part of training, inventory, retrieve and send documents to off-site storage. Accurately catalog and account for materials.

+ In a training environment, assist with the digitizing of facility files.

+ Lift and move boxes weighing 10 to 40 pounds, sit on floors, reach above shoulders and stand for periods of time.

+ With guidance and as needed, work on various projects to manage Division hard copy and electronic materials

+ With training, coordinate with other staff to upload and track permit files into the records database.

+ Under direct supervision, perform data cleanup and other data maintenance projects.

+ Given guidance, perform appropriate data entry in permit tracking system

Records Request Processing

+ With mentoring and guidance, responds to simple records requests, complying with applicable statute, policy and procedures

+ While training, documents incoming requests and responses, and maintains tracking

+ With guidance, provides internal and external customer support in responding to records and CORA requests

Other Duties as Assigned

Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

H4M1IXTECHNICIAN I

MINIMUM QUALIFICATIONS:

An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

One (1) year of experience in data management, library science, records management or related work

OR

Education and Experience:

A combination of related education and/or relevant experience in data management, library science, records management or related work equal to one (1) year.

PREFERRED QUALIFICATIONS

In addition to the minimum requirements, the successful candidate in this position will have the following experience:

+ Working with electronic content management databases. Microsoft Office, specifically working with Word and Excel files. Google experience, specifically Gmail, Docs, Sheets and Drive.

CONDITIONS OF EMPLOYMENT

+ A pre-employment background check will be conducted as part of the selection process.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written

material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A complete application packet must include:

+ Completed State of Colorado application.

+ COVER LETTER: describing how your professional/supervisory experience aligns with the preferred qualifications of this position and what interests you in this position

+ Answered supplemental questions.

+ If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. (if either are unavailable please email the department contact for this posting, listed above)

+ If using work experience to qualify for this position, please provide an adequate description in the work experience section of the application. Do not write "see resume".

+ If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

+ All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

+ A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator [email protected] call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

A pre-employment background check will be conducted as part of the selection process. As a condition of employment, are you willing and able to submit to a background check if offered the position?

+ Yes

+ No

02

Please provide specific examples of your experience with Gmail, Google Doc, Google Sheets and Google Drive.

03

Please provide specific examples of your experience with Microsoft Word and Excel files, as well as Adobe PDF files.

04

Please describe a time where you had to use your judgement to make a decision with limited information.

05

Please describe a situation where you had different choices to solve a problem.

06

Please describe a scenario where you needed to gather and analyze information to make a decision.

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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