"Alerted.org

Job Description

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

Reporting to the Manager, Education and Accreditation, with dotted line reporting to the Executive Director, Continuing Medical Education, the IPCE Accreditation and Conference Specialist (IPCE Specialist) is responsible for managing accreditation compliance, documentation, and conference planning for Interprofessional Continuing Education (IPCE) activities across UW Medicine and health sciences. Supporting faculty and staff, this position is actively involved in the educational planning process, ensuring activities meet the standards of Joint Accreditation (ACCME, ANCC, ACPE), the implementation of programs, and leading tracking and reporting of certification data and outcomes.

The IPCE Specialist serves as a liaison among internal stakeholders, including faculty, course directors, coordinators, and external accrediting bodies. The position is essential to supporting the university’s mission of delivering high-quality, interprofessional education to healthcare professionals and improving patient care outcomes.

The IPCE Specialist operates within a highly regulated environment where precision, compliance and timely execution are critical to success. This role must interpret and navigate complex requirements, ensuring standards are met and stakeholders receive necessary guidance. This position requires collaboration to integrate accreditation compliance into conference, education, and program planning and includes attendance at conferences and events as a subject matter expert. The IPCE Specialist must be thoughtful and organized to plan and manage competing priorities and stakeholder needs.

DUTIES AND RESPONSIBILITIES

Accreditation and Compliance Management (35%)

+ Collaborate with faculty, clinicians, and external stakeholders to design and deliver high-quality interprofessional continuing education activities.

+ Conduct needs assessments to identify gaps in knowledge, competence, and team-based practice across healthcare disciplines.

+ Develop program objectives, agendas, and activity formats that promote interprofessional collaboration and practice change.

+ Guide and assist faculty, coordinators, and planners through the completion of required documentation such as gap analysis, needs assessments, learning objectives, planning forms, disclosures and mitigation, evaluation tools and outcomes reporting. Using subject matter expertise, this may include providing direction, answering questions, helping with documents, and ensuring everything is complete, accurate and ready for submission.

+ Ensure all documents are in alignment with Joint Accreditation standards. If not, offer suggestions to meet required standards and partner in any necessary changes..

+ Conduct internal compliance reviews and prepare documentation for audits and reaccreditation.

Conference and Event Management and Support (30%)

+ Exercise independent judgement and discretion in all aspects of planning, organizing, execution, and post-course follow through of educational activities.

+ Development of planning timeline to meet all critical deadlines throughout the planning and execution phases for each activity.

+ Development of contracts with both internal and external agencies.

+ Activity promotion coordination to include:

+ Identify advertising requirements.

+ Identify mailing lists to be used for promotional correspondence.

+ Coordinate the design, production, and mailing of promotional materials.

+ Create marketing materials for promoting events, including using social media.

+ Maintain documentation on all facets of course planning and communication.

+ Manage course documentation to meet legal and accreditation standards.

+ As part of planning teams, support major live, virtual, and hybrid educational conferences.

+ Work with faculty, coordinators, and vendors to ensure timelines, logistics, and accreditation components are integrated into planning.

+ Attend events as an accreditation representative and provide on-site or virtual support for documentation, attendance, and evaluations.

Project Management and Planning (20%)

+ Maintain centralized planning tools, calendars, and dashboards to track progress and deadlines for education activities.

+ Ensure projects are on schedule, facilitate project check-ins and update stakeholders on outstanding tasks and timelines.

+ Monitor workload and identify risks that could impact activity success or compliance. Bring issues to supervisor, providing proposed solutions to identify best course of action.

Data Tracking and Certification (15%)

+ Track attendance and participation through learning management or event systems (e.g., CloudCME).

+ Manage post-activity evaluation and credit claim processes.

+ Generate reports for internal metrics and external accrediting bodies. Provide analysis of information therein.

MINIMUM REQUIREMENTS

+ Bachelor's degree in education, public health, communications, healthcare administration, or related field.

+ At least two years of experience in continuing education, academic program coordination, or conference/event support.

Additional Requirements.

+ Knowledge of continuing education or professional development standards.

+ Strong organizational and communication skills.

+ Experience with Microsoft Office and educational/event technology platforms.

DESIRED QUALIFICATIONS

+ Experience working in a healthcare, academic, or professional education setting.

+ Familiarity with Joint Accreditation, ACCME, ANCC, or ACPE standards.

+ Experience using CME/LMS platforms (e.g., CloudCME, EthosCE).

+ Demonstrated ability to manage multiple priorities and meet deadlines with minimal supervision.

WORKING CONDITIONS

+ This position may be eligible for hybrid work in accordance with UW policy.

+ Occasional early mornings, evenings, or weekends required for conference support.

+ Minimal travel may be required for on-site educational events.

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,368.00 annual

Pay Range Maximum:

$92,064.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.