• Occupancy Planner

    ABM Industries (Santa Clara, CA)


    Overview

     

    ABM the nationally leading provider of Facility Services is seeking **Facilities Occupancy Planner** to join our facilities Management team. This role is responsible for analyzing space utilization, forecasting occupancy needs and developing workplace strategies that align with business goals. You’ll collaborate with cross-functional teams to ensure efficient use of office space and support dynamic workforce needs.

     

    **Pay: $50.00 hourly.** The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

    Benefit Information:

    ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

    Key Responsibilities:

    Occupancy Strategy & Planning

    + Develop and maintain occupancy plans for assigned buildings and campuses.

    + Analyze headcount forecasts and space utilization data to recommend effective space solutions.

    + Align occupancy strategies with organizational changes in partnership with HR, IT, and business units.

    + Collaborate with the Planning Lead on facility-related tasks and projects.

    Move Coordination & Execution

    + Serve as the direct/primary point of contact for the Facility Planner.

    + Participate in all move planning activities (small, medium, large) with the MAC team.

    + Download planned seating/restack scenarios to MAC, finalize move sequences, and produce/share final move timelines with stakeholders (Facility Planner, PM, FM, CAD Administrator, etc.).

    + Improve move scheduling, communication, and alignment with internal and external business partners.

    + Communicate effectively with MAC, PMs, construction teams, and design teams, demonstrating strong interpersonal skills.

    Data Management & Systems

    + Maintain accurate occupancy data in Tririga, including floor plans, furniture layouts, seat capacity, and seat status.

    + Partner with the CAD/BIM Manager to ensure Tririga floor plans are up to date.

    + Support the Applied Facility Planner in updating new hire activations in Tririga.

    + Conduct space audits and quarterly seat accuracy validations to meet KPI targets; partner with MAC for physical walk-throughs and provide training as needed.

    Compliance & Safety

    + Ensure all occupancy planning activities comply with company standards, building codes, and safety regulations.

    + Support EHS initiatives, including fire extinguisher location planning.

    Reporting & Communication

    + Prepare and present reports on space metrics and planning scenarios to leadership.

    + Maintain accurate records in CAFM/IWMS systems to support data-driven decision-making. Provide oversight to cross-functional partners engagement with the system

    Qualifications & Skills:

    + Interior Design, Facilities Management, or related field.

    + 3+ years of experience in occupancy planning, space management, or workplace strategy.

    + Proficiency in space planning tools (e.g., AutoCAD, CAFM/IWMS systems).

    + Strong analytical and communication skills.

    + Ability to manage multiple projects and stakeholders in a fast-paced environment.

     

    ABM is a military and veteran friendly employer, veterans and candidates with military experience encouraged to apply. Military Occupational Specialty Code: 91B, 91X, 91L, 94H, MM, EM, MK, 1341, 1169, 2A6X1, 3E0X1

    REQNUMBER: 135271

    ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.