• ABA Intake and Scheduling Coordinator

    Kids First (Montvale, NJ)


    ABA Intake and Scheduling Coordinator

     

    Montvale, NJ

     

    Full Time

     

    Entry Level

     

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    Position:ABA Intake and Scheduling Coordinator

     

    Salary:$22–26 per hour

     

    Work Arrangement: 4 daysin-office/ Fridays remote*.

    Company Overview

    AtKids First, we provide high-quality, client-centeredABA (Applied Behavior Analysis)services for individuals withAutism Spectrum Disorder (ASD). Our mission is to make a meaningful difference in the lives of children and families through compassionate care, innovation, and teamwork.

     

    Our core values—integrity, collaboration, and continual improvement—guide everything we do. If you are passionate about helping others and eager to grow with a purpose-driven organization, we’d love to hear from you.

    Position Summary

    TheABA Intake and Scheduling Coordinatorplays a key role in ensuring a seamless experience for our clients—from the first referral to ongoing service coordination. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities

    + Collaborate with theScheduling, Authorizations, and Employee Coordinationteams to ensure smooth transitions and service readiness.

    + Coordinate and manage all aspects of theclient intake process, ensuring documentation and client data are accurate and complete.

    + Manage and maintain accuratedaily schedulesfor ABA services.

    + MatchBehavior Techniciansto clients based on availability, skill set, and geographic location.

    + AdministerMake-up Sessionsthrough the portal/mailbox and guide BT's/RBT's.

    + Communicate with clients and staff to confirm appointments and address changes.

    + Participate in ongoing improvement initiatives to streamline scheduling and intake operations.

    + Support theoperations teamwith additional administrative or coordination tasks as needed.

    Requirements

    + ABA experience–Required

    + Proficiency inGSuite,DocuSign, and scheduling tools

    + Central Reach experience-Required

    + Excellent communication and organizational skills

    + Strong problem-solving abilities and attention to detail

    + Professionalism, adaptability, and a “can-do” attitude

    Perks & Benefits

    + Comprehensivehealth, dental, and visioninsurance.

    + 15 days PTOplus10 floating holidaysannually.

    + Career growth opportunitieswithin a growing organization.