"Alerted.org

Fiscal/Administrative Supervisor

Recruitment # 251104-0083AR-001

Location Rocky Hill, CT

Date Opened 11/6/2025 12:00:00 AM

Salary $100,522 - $130,661/year

Job Type Open to Statewide Employees

Close Date 11/17/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

+

+

+

+ Introduction

Are you a current State of CT employee looking for the next step in your career?

Are you self-motivated? Do you enjoy supervising staff engaged in fiscal, administrative and operations functions?

If so, ready below and apply today!

The State of Connecticut (https://www.ct.gov/) , Department of Transportation (DOT) (https://portal.ct.gov/dot?language=en\_US) , Bureau of Finance and Administration, Inventory Management Unit, is currently recruiting for a Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=undefined&R3=undefined) position. This role is responsible for overseeing and supervising Asset Management, Fuel Control and Inventory Procurement, located at the Central Warehouse, 660 Brook Street in Rocky Hill, CT.

WHAT WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and development opportuni ties

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees

+ Join an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers ( CSCE (https://sections.asce.org/connecticut/awards) ) and named the Women’s Transportation Seminar ( WTS (https://user-qiydjxo.cld.bz/WTS-CT-2023-Year-in-Review-Newsletter/4-5/) ) CT Employer of the Year for 2024!

POSITION HIGHLIGHTS

+ Monday - Friday

+ Full-time (40 hours per week)

+ First shift, 7:30 am to 4:00 pm

+ Location: 660 Brook Street, Rocky Hill, CT

+ Situational telework may be available after successful completion of the working test period, and thereafter, in accordance with Telework Policy (https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf) .

THE ROLE

The Fiscal Administrative Supervisor is a ccountable for the supervision of our Asset Management Unit responsible for 20,000 asset records valued at over $3 billion. Oversee the annual physical inventory reconciliation process and the annual stockroom physical inventory process.

Additional responsibilities include:

+ Accountable for the supervision of Inventory Procurement centralized purchasing with $40 million in inventoried commodities procured through the Core-CT Financials System for twelve (12) Materials Management stockrooms and one (1) Central Warehouse supporting the Department’s highway, fleet, and facility infrastructure including the purchase of winter commodities.

+ Accountable for the supervision of Fuel Control Operations responsible for purchasing, inventory control and distribution of Motor Vehicle Fuel (Unleaded and Diesel) for 69 fuel stations located statewide.

+ Assist DOT Project Engineers with Fuel Station tank replacement projects to determine appropriate tank sizes.

+ Oversee, prepare, participate, and maintain budgetary commitment expenditures data for the Departments $25M annual Snow & Ice Program and the statewide Fueling Infrastructure.

+ Oversee the inventory control of Road Salt Liquid Magnesium Chloride and Motor Vehicle Fuel. Ensure commodities are properly inventoried and accounted for via inventory receipts and depletions. Ensure fuel inventories are properly monitored and administered in accordance with Connecticut General Statutes, Sections 22a-449 and 4-36 and Connecticut Department of Energy & Environmental Protection (of latest issue).

+ Assist with preparing, reviewing and revising bid specifications for scheduled term buying contracts; perform bid reviews and provide award recommendations; research and analyze resource availability; perform price analyses; review market trends; ensure material quality assurance through laboratory testing and analyze results for contract specification compliance. Identify and pilot new sources of materials to realize cost savings through efficiencies, i.e.: Road Salt, Liquid Magnesium Chloride, Motor Vehicle Fuel, Highway and Bridge material and other stocked commodities.

ABOUT US

As one of Connecticut’s largest State agencies, DOT employs approximately 3,000 individuals statewide in five distinct bureaus. It is our mission to provide a safe, accessible, and efficient multimodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving the State’s resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged. Learn more about our mission, vision, and values here (https://portal.ct.gov/dot/about-us/mission-vision-pillars-and-values?language=en\_US) !

Selection Plan

In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

Check out our Applicant Tips on How to Apply! (https://www.youtube.com/watch?v=Y8sOb10qYXQ) Need more resources? Visit our Applicant Toolkit (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jasmyn Raymond at Jasmyn.Raymond (http:) @ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.

EXAMPLES OF DUTIES

+ Supervises maintenance of accounts;

+ Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;

+ Reviews and authorizes expenditures;

+ Schedules, assigns, oversees and reviews work of staff;

+ Provides staff training and assistance;

+ Conducts performance evaluations;

+ Determines priorities and plans work;

+ Establishes and maintains procedures;

+ Develops or makes recommendations on development of policies and standards;

+ Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;

+ Prepares reports and correspondence;

+ Oversees planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;

+ Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;

+ Supervises requisitioning, stores and inventory control;

+ Supervises purchasing functions;

+ In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;

+ May supervise payroll preparation;

+ Performs related duties as required.

In the Department of Transportation:

+ Performs specialized duties in a particular area of commodities or services;

+ Responsible for open-market and scheduled term buying for a specialized group of items;

+ Researches and analyzes data on market, price trends and supply for a specialized group of items;

+ Reviews specifications for suitability, completeness and consistency;

+ Prepares or edits specifications;

+ Oversees preparation of bid proposals;

+ Reviews competitive bids and recommends contract awards;

+ Prepares contracts;

+ Obtains new sources of supply;

+ Inspects or arranges tests on samples and delivered materials for conformance with specifications;

+ Studies new materials which may be used to state advantage as substitutes for materials in use;

+ Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;

+ Performs "make-buy" studies;

+ Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;

+ Utilizes EDP systems for financial records, reports, and analyses;

+ Prepares reports and correspondence;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;

+ relevant agency policies and procedures;

+ relevant state and federal laws, statutes and regulations;

+ Knowledge of

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ types, characteristics and sources of supply and market factors of assigned commodities;

+ business law as it applies to purchasing contracts and sales;

+ payroll practices and procedures;

+ Considerable

+ interpersonal skills;

+ oral and written communication skills;

+ Considerable ability in preparation and analysis of financial and statistical reports;

+ Ability to

+ understand and apply relevant state and federal laws, statutes and regulations;

+ utilize EDP systems for financial management;

+ Supervisory ability.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

+ For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.

PREFERRED QUALIFICATIONS

+ Supervisory experience over a diverse workgroup.

+ Experience working with CORE-CT modules: Financials, Inventory, Asset Management and HRMS (time and labor).

+ Experience with Asset Management inventory controls and surplus policies.

+ Experience with procuring inventoried commodities/items for multiple locations.

+ Customer service experience including corresponding and communicating with both internal and external customers.

+ Experience with Microsoft Office Suite; Teams, Outlook, Excel, PowerPoint, and Word.

+ Experience prioritizing work assignments and delegating.

+ Experience detecting issues and problem solving.

+ Experience working independently and as part of a team in an environment with changing work priorities.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online