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Position Information

**Position Title** Administrative Assistant II

**Posting Category** Full-Time Staff/Management

**Starting salary range** 48,511-$63,065

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, and 15 days paid of vacation leave. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The Administrative Assistant II provides administrative support for the Associate Vice President for Student Development and the Associate Vice President for Enrollment Management and the departments within those areas as needed.

Duties include preparing various documents; compiling data and conducting research for internal and external reports; copying, faxing and scanning documents; developing calendars, scheduling of appointments and meetings; receiving and screening phone calls and visitors; maintaining internal and external online sites; monitoring budgets and expenditures; maintaining files; preparing, typing, printing and distributing divisional documents; maintaining an inventory of office supplies; preparing, processing and maintaining records of purchases; and arranging special meetings and events.

This position is responsible for providing administrative support for institutional initiatives. Other duties include entering data into Banner; maintaining various databases; assisting with building operations and monitoring; and performing other duties as assigned.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

Associates Degree

Required Experience

At least three (3) years of recent experience working in a role with direct progressive responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.

Required Knowledge, Skills, & Abilities

+ Strong working knowledge of Microsoft Office 365 applications and features

+ Experience with managing calendars in Outlook

+ Ability to manage multiple priorities

+ Ability to thrive in a fast-paced environment

+ Ability to build positive relationships with faculty, staff, students, and external partners

+ Strong written and verbal communication abilities, including the preparation of correspondence and timely response to inquiries

+ Knowledge of communication etiquette and confidentiality requirements

Preferred Qualifications

+ Bilingual (Spanish)

+ Experience working in higher education

+ Experience with student information systems (Banner preferred)

+ Experience maintaining spreadsheets and compiling data

+ Experience with Procurement processes

**Hours per Week** 40 - 100%

General Weekly Work Schedule

Monday – Friday 8 a.m – 4 p.m.

Posting Detail Information

**Posting Number** 2025-072FSFA

**Number of Vacancies** 1

Open Date

**Close Date** 11/17/2025

**Open Until Filled** No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Do you have at least three years of administrative support experience?

2. Yes

3. No

4. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

5. Yes

6. No

7. *Will you require sponsorship to work in the United States from Harford Community College?

8. No, I will not require sponsorship from Harford Community College

9. Yes, I will require sponsorship from Harford Community College

10. *What is your level of experience maintaining calendars for senior leadership (e.g., AVP, Director)?

11. No experience

12. Limited experience using shared calendars

13. Regularly managed calendars and scheduled meetings for one leader

14. Managed multiple calendars, resolved scheduling conflicts, and coordinated large meetings

15. *Do you have experience using Ellucian Banner?

16. Yes

17. No

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

3. Transcript

Optional Documents

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | [email protected]

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