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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Honors College Coordinator, Academic Support Services - Boca Raton, FL.

This position serves as a central hub of communication, coordination, and support within the Wilkes Honors College at Florida Atlantic University. The role encompasses a dynamic blend of responsibilities, including managing the College’s social media presence, producing weekly newsletters, and collaborating with Communications and Media Relations to ensure timely and effective outreach.

As the lead organizer for signature events such as the Scholarly and Creative Research Symposium, Convocation, and Medallion Ceremony, this position plays a key role in fostering community engagement and celebrating academic excellence. The role also supports academic operations through database management, tracking student and alumni achievements, and assisting with faculty and administrative needs.

With a strong emphasis on service, organization, and collaboration, this position contributes to the vibrant academic and student life of the Wilkes Honors College.

Summary of Responsibilities:

Communications:

+ Manages social media sites, including Facebook, Instagram, and LinkedIn.

+ Monitors the college’s email box, responds to general inquiries, and directs messages as appropriate.

+ Prepares and distributes a weekly newsletter with announcements for students, faculty, and stakeholders.

+ Collaborates with campus Communications and Media Relations staff.

+ Monitors the WHC website and makes updates in collaboration with others.

Event Planning:

+ Primary organizer for college events, including, but not limited to, annual Wilkes Honors College Scholarly and Creative Research Symposium, Wilkes Honors College Convocation, and Medallion Ceremony.

+ Prepares purchase requisitions and expense reports for event expenses and ensures that all invoices and honorariums are paid in a timely manner.

+ Maintains calendar of events for faculty/staff and publicizes events in collaboration with Communications and Media Relations.

+ Provides administrative support for the WHC Forum and writing portfolio evaluations.

+ Assists the Associate Dean of Academic Affairs & Research with meeting scheduling and preparations.

Database Management:

+ Assists with management of academic data related to scholarships, student success and retention, advisors, internships, and student concentrations, including input and manipulation.

+ Collects and updates student publication, award, and achievement information.

+ Tracks placement of WHC graduates in jobs and graduate and professional schools, and updates and maintains alumni database.

General Office Responsibilities:

+ Greets faculty, students, and guests, provides accurate information, and refers to the appropriate administrator or staff member as needed.

+ Assists with room and vehicle reservations, help desk tickets, and work orders

+ Responsible for timekeeping responsibilities, such as sending email reminders for submitting hours.

+ Initiates purchase requisitions and makes P-Card purchases for faculty research materials.

+ Processes Foundation TARs and reimbursements for student travel.

+ Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Proficient in Excel with ability to learn advanced skills and other database and analysis software required.

Proficient in MS Office (Word, PPT, Outlook) required.

Excellent oral and written communication skills required.

Strong work ethic, dependability, and the ability to coordinate and prioritize multiple projects are essential required.

Salary:

$50,000 - $55,000 per year.

College or Department:

HC: Administration

Location:

John D. MacArthur Campus - Jupiter

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.

Application Deadline:

2025-11-20

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.