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Statement of the Job

The Application Processing Specialist provides critical support to the Admissions Office by ensuring accurate, timely, and compliant processing of specialized applications. This role involves detailed data entry, record management, and coordination with other campus offices to maintain smooth application workflows.

This is a temporary position lasting three months from date of hire. The starting rate is $18.13 for this position.

Essential Functions

• Review and verify completeness of application materials for accuracy and compliance with university and system standards.

• Ensure timely routing of applications for review, decision, and communication processing.

• Coordinate with Admissions, Registrar, Financial Aid, and Shared Processing Center staff to resolve data discrepancies or missing information.

• Maintain detailed electronic records and track application progress through completion.

• Identify and correct data errors or inconsistencies in student information systems.

• Support audit and quality-control checks to ensure data integrity and compliance with FERPA and institutional policies.

• Assist in developing and refining workflow procedures to improve efficiency and accuracy in application processing.

• Provide clear, professional communication with internal and external stakeholders regarding application statuses or required materials.

• Contribute to the overall effectiveness of the Admissions Office by supporting process improvement initiatives and maintaining confidentiality of applicant records.

Required Qualifications

+ Associate’s degree or equivalent combination of education and experience.

+ Strong attention to detail and accuracy in data entry and record management.

+ Experience working with databases or student information systems (e.g., MaineStreet, ImageNow, Salesforce).

+ Ability to manage confidential information in compliance with FERPA and institutional policies.

+ Strong organizational and time-management skills with the ability to meet deadlines.

+ Effective written and verbal communication skills.

+ Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

About the University

Located on the northernmost border of Maine, the University of Maine at Fort Kent is a career-focused campus offering relevant, experiential, academic programs and services with personalized attention. UMFK’s diverse student population enjoys the opportunity to live and learn in a beautiful, natural setting and a caring, friendly atmosphere where they thrive as engaged members of the community. Our vision is that UMFK will transform students into professionals who have the knowledge, skills, and dispositions necessary to meet the evolving demands of a modern workforce. The University and surrounding communities also play important roles in preserving, cultivating, and celebrating the Franco-American/Acadian culture in the St. John Valley and housing one of two Acadian Archives/Archives acadiennes in the nation.

About the Region

The surrounding town of Fort Kent is a welcoming town of approximately 4,000 people who are active in various festivals, community gatherings, and civic work. UMFK is embedded near the center of town allowing easy access to amenities and the community at large. Fort Kent, one of Maine’s northernmost towns, is the beginning of two highways: U.S. Route 1 and Route 11. The famous scenic U.S. Route 1 starts in Fort Kent and passes through the easternmost towns of Maine bordering Canada and ends up in Key West, Florida. The town also serves as a gateway to the Allagash Wilderness Waterway. From the Allagash Waterway through a forested wilderness, an adventurous canoe trip will take one down to the St. John River. Excellent alpine and cross-country skiing are additional attractions of the community. Of special note is the five-minute walk from the UMFK campus to the beautiful Fish River which flows into the St. John River that serves as the international boundary between Maine and New Brunswick, Canada.

We are not able to consider applicants who require Visa sponsorship support.

The successful applicant is subject to appropriate background screening and a post offer physical.

How to Apply:

Materials must be submitted via "Apply Now" below. You will need to create an applicant profile and complete an application.

+ A cover letter which describes your experience, interests, and suitability for the position with specific reference to the qualifications outlined above

+ A resume

+ Contact information for three professional references

Review of applications will begin immediately. Position will remain posted until filled.

Incomplete application materials cannot be considered.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report (https://www.umfk.edu/safety/security/) . If you have any questions, contact Student Affairs at (207) 834-7587.

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .