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Job Title: Facilities Coordinator

Job Description

The Facilities Coordinator plays a crucial role in supporting the regional team with various desk-oriented tasks that aid in operations. This fully on-site position requires a dedicated individual to manage service contracts, purchase orders, supply ordering, vendor coordination, and internal meetings. The coordinator will also document, coordinate, and communicate facility conditions for a prominent healthcare institution.

Responsibilities

+ Assist Facility Managers with incident response by disseminating appropriate communication following standard protocols.

+ Aid Facility Managers with site inspections and related follow-ups.

+ Coordinate with vendors and internal teams on contract-purchase order paperwork for site operations.

+ Assist in generating annual letters to landlords regarding compliance with Fire Life Safety regulations and follow up on receipt.

+ Address new site activation by creating necessary materials such as welcome packets.

+ Organize contracting, purchasing paperwork, and cost tracking for site-related projects.

+ Maintain standards information for furniture, carpet, fabrics, and finishes, and support furniture inventory management.

+ Coordinate ICRA/PCRA documentation as needed.

+ Ensure financial management at the purchase order level in collaboration with Facility and Business Managers.

+ Assist with database updates for customers, suppliers, and landlords, and collaborate with Lease Administration as needed.

+ Handle event coordination for town halls, HR events, and Campus Council.

+ Prepare condition assessments of each area/facility with appropriate documentation and follow-up.

+ Review documentation for completeness according to standard work.

+ Document and generate reports from the data electronic system.

+ Manage, update, and report on the status of the work order calendar.

+ Collaborate with the Director and Facility Managers on financial analysis, forecasting, and need assessments.

Essential Skills

+ High School Diploma or GED

+ 1+ years of related work experience

+ Proficiency in Microsoft Office Suite applications

+ Knowledge of general practices, programs, and administrative specialties

+ Familiarity with project management principles and practices

+ Strong command of English grammar, spelling, and punctuation

Additional Skills & Qualifications

+ Customer service skills

+ Vendor management experience

+ Facilities maintenance knowledge, including plumbing, electrical, HVAC, repair, painting, mechanical, and carpentry

+ Experience in facility management and maintenance

+ Skill in using hand tools and performing preventive maintenance

+ Understanding of MEP, drywall, and facilities management

Why Work Here?

Join a world-renowned healthcare institution offering exceptional benefits, job security, and ample growth opportunities.

Work Environment

This position operates within a structured on-site setting from 8:00 am to 5:00 pm. The role involves using Microsoft Office tools and engaging in various maintenance tasks, requiring a proactive approach to managing facilities and coordinating events.

Job Type & Location

This is a Contract position based out of Stanford, CA.

Pay and Benefits

The pay range for this position is $32.33 - $43.38/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stanford,CA.

Application Deadline

This position is anticipated to close on Nov 20, 2025.

About Aerotek:

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.