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Posting Details

Posting Details (Default Section)

Closing Date: 11/30/2025

Open Until Filled No

Classification Title Administrative Technician

Working Title Administrative Technician, Institutional Effectiveness Specialist

Recruitment Limits

Location San Diego Mesa College

Pay Information

Range 22 ($5,543.90 – $6,603.50) per month based on the current Classified salary schedule (https://www.sdccd.edu/docs/HumanResources/employee%20relations/Salary%20Schedules/Classified%20Salary%20Schedule%202024.pdf) .

• New employees will begin on Step G (7)- ($5,543.90).

• Salary negotiation is not allowed.

• Promoted or transferred employees will be placed as specified in the CBA .

• This position is FLSA Non-exempt (may accrue overtime).

• Excellent Benefits are provided to all Contract employees with assignments greater than, or equal to, 50% (0.50 FTE ) and all eligible dependents.

• A temporary probationary period will apply to the employee entering this assignment.

The SDCCD Employment Web Page provides a link to employee collective bargaining agreements/handbooks (https://www.sdccd.edu/departments/human-resources/employee-relations/collective-bargaining-agreements.aspx) , salary schedules and more information about terms and conditions of employment to include salary and benefits

Position Equivalent FTE:

1.0 FTE

No. Months: 12 Months

Position Number: 011923

FLSA Status Non-Exempt (accrues overtime)

Position Type Classified

Bargaining Unit AFT - Classified Professionals

Range 22

Department Institutional Effectiveness

The Position

From San Diego Mesa College President Ashanti Hands:

San Diego Mesa College seeks energetic and dedicated candidates to apply for classified positions. The College is committed to academic excellence and diversity, equity and inclusion among its faculty, staff, and students. As the “Leading College of Equity & Excellence”, we take responsibility for equitable outcomes and work together to create successful pathways for all of our students.

As the largest college in the San Diego Community College District, the institution enjoys a solid financial standing, state of the art facilities, and a world-class faculty and staff. For 59 years, Mesa College has been on the leading edge, from offering a Community College Bachelor’s Degree, to the number of students transferred and graduating with an Associate Degree.

We are adding new staff, faculty and administrators who, alongside our stellar colleagues, will lead us into the future. Candidates who believe that they can demonstrate a commitment to equity and excellence by creating the conditions that matter for our students to succeed are encouraged to apply.

General Description

Under the direction of the Dean of Institutional Effectiveness, and in collaboration with the Associate Dean, the Administrative Technician / IE Specialist provides comprehensive administrative and technical support to the Office of IE.

The role ensures efficient coordination of office operations, meetings, and materials; supports data, communication, and reporting needs; and contributes to a positive, organized, and well-functioning team environment.

This position operates in a highly collaborative, data-informed, and continuously improving office where adaptability, accuracy, and teamwork are essential. The successful candidate will bring strong organizational skills, initiative, and a commitment to service, learning, and problem-solving in support of the College’s mission and goals.

Major responsibilities

Office & Administrative Support

+ Provide administrative support to the Office of IE, including scheduling, correspondence, document processing, requisitions, reimbursements, travel authorizations, and hiring logistics.

+ Coordinate office operations such as ordering supplies, organizing and maintaining shared office spaces, managing records, and updating and maintaining the IE website to ensure current and accurate information.

Meetings & Committees Support

+ Prepare and organize meeting agendas, materials, minutes, and follow-ups for committees and workgroups supported by IE.

+ Assist with meeting logistics such as room reservations, in-person and Zoom setup, calendar coordination, and website updates for committee activities.

Data, Reports & Visual Communication

+ Compile and organize data, assist with report and website updates, and support data cleaning and maintenance tasks of a technical and paraprofessional nature, in collaboration with research and analyst staff.

+ Design branded, user-friendly materials, infographics, and presentations using Canva, PowerPoint, or similar tools consistent with college standards.

+ Proofread and validate reports, publications, and web content for clarity and accuracy.

Office Culture & Engagement

+ Support the Dean and Associate Dean with team recognition and engagement activities that promote a positive, inclusive, and collaborative office culture.

+ Demonstrate integrity and strong interpersonal skills, using tact, diplomacy, and courtesy in all interactions with colleagues and students.

Other Duties

+ Maintain confidentiality and ensure tasks are completed accurately and on time.

+ Perform related duties as assigned.

Qualification

Knowledge, Skills, and Abilities

+ Follow complex instructions and apply established procedures with accuracy, discretion, and sound judgment.

+ Demonstrate strong attention to detail and a commitment to producing high-quality, reliable work.

+ Communicate clearly and professionally, both orally and in writing, including preparing accurate and polished documents.

+ Build and maintain effective, professional working relationships using integrity, tact, diplomacy, and courtesy.

+ Manage time and priorities effectively in a fast-paced environment with shifting needs and deadlines.

+ Plan and coordinate meetings, events, and administrative processes efficiently and collaboratively.

+ Work with data and information of a technical and paraprofessional nature, supporting data organization, reporting, and documentation in coordination with research and analyst staff.

+ Apply technology skills to edit websites, design graphics and visual materials, and create presentations that align with institutional branding and accessibility standards.

+ Handle confidential information responsibly and maintain organized, well-documented records and systems.

+ Show adaptability and initiative, with a willingness to learn new technologies, systems, and processes to support evolving office needs.

Applications are currently being accepted for Administrative Technician in the Institutional Effectiveness, located at Mesa College. Hours are Monday through Friday 8:00 am to 5:00 pm. Selected candidate must be willing to adjust work days/hours based on the department’s needs.

Please note that an employee may be transferred to any site at the option of the Chancellor.

Classification Description

Click here (https://www.sdccd.edu/docs/humanresources/classification/descriptions/Office%20Technical/Administrative%20Technician.pdf) for description.

If you would like to open the link in a different tab or window, right click and select the option.

Desired Qualifications

+ Familiarity with Institutional Effectiveness operations such as Program Review, Research, Planning, Outcomes Assessment, and Accreditation.

+ Interest in or basic understanding of continuous improvement principles, organizational theory, or systems thinking.

+ Proficiency with Office 365 applications and experience with survey platforms, website editing tools, or flyer/graphic design software (e.g., Canva, SharePoint, Qualtrics).

+ Experience working with data, research, or coding tasks to support institutional projects and reports.

+ Experience with budget processes at SDCCD or similar settings, including projections, purchase orders, requisitions, and travel authorizations.

+ Ability to thrive in a collaborative, evidence-informed, and improvement-focused office environment that values learning and teamwork.

Foreign Degree:

Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services ( NACES ) (http://www.naces.org/members.html) or Academic Credentials Evaluation Institute, INC . ( ACEI ) (https://www.acei-global.org/evaluation-services/) . A copy of the evaluation must be submitted with your online application.

Commitment to Diversity:

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Click here (https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx) for the EEO / Diversity / Nondiscrimination – Policies and Procedures

Special Instructions to Applicants:

To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility ( DEIA ), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.

Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.

We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.

+ Complete online application;

+ Resume;

+ Cover Letter; AND ,

+ Three (3) Professional References.

Tentative Timeline (Subject to Amendments)

Expected Interview Dates: December 18th and December 19th, 2025

Conditions of Employment:

SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT :

+ Submit “official” college transcripts as stated on application (even if a degree is not a requirement for this position);

+ Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);

+ Have fingerprints taken by a Live Scan computer at the District’s expense (Clearance must be received prior to first day of employment);

+ Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND ,

+ Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices

EMPLOYMENT AFTER RETIREMENT

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS (https://www.calpers.ca.gov/page/retirees/working-after-retirement/reinstatement-from-retirement) or CalSTRS (http://www.calstrs.com/general-information/retirement-after-reinstatement-enhancements) website for further information.

Additional Information:

EMPLOYEE BENEFITS

SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees’ Retirement System (CalPERS) upon appointment.

* Medical, dental, and vision plans are 100% employer paid for you and all dependents

* $50,000 group term life insurance

* 12 vacation days, 12 sick days, 16 holidays, and winter recess paid time off

* Tuition reimbursement

* Educational incentive program (for salary advancement)

* CalPERS employer contribution rate of 27.05%

Posting Number CL01845

Supplemental Questions