• Registrar/Receptionist

    Minnetonka Center for the Arts (Wayzata, MN)


    ### Job Duties

    The Registrar/Receptionist is responsible for reception and a variety of administrative duties:

    Manage the front desk. Greet and provide information to students, members and the general public. Responsible for the telephones, voice mail and email. Announce visitors for appointments. Disseminate keys as required. Receive and distribute packages. Maintain a clean and orderly appearance.

     

    Receive registrations by phone, fax, email, on-line or in person. Promptly record all registrations according to established systems. Monitor and track class sizes according to published minimums and maximums. Maintain enrollment summaries including cancelled, going and full classes. Prepare class lists for each class at the start of a session. Prepare enrollment reports as required.

     

    Perform daily posting and reconciliation of receipts.

     

    Serve as a central resource for information relating to room scheduling, class changes, class cancellations, deadlines and event dates.

     

    Collect and enter all fees including material, model, and production.

     

    Process exhibit and retail sales.

     

    Provide administrative support to staff as needed.

     

    Manage building access and security. Open and close according to policy and procedures.

     

    Receive new and renew existing memberships by phone, email or in person. Promptly record all memberships according to established systems. Send out membership acknowledgment letters weekly.

     

    Maintain and update attendance records at the completion of each session and gallery opening event.

     

    Assist with catalog production.

     

    Maintain and update database records.

     

    Excellent communication and people skills

     

    Detail oriented

     

    Flexible and good under pressure

     

    Excellent computer skills, Raiser's Edge preferred

     

    Work will be performed in an office. Slight physical activity requiring the lifting of objects weighing 20 pounds or more. Able to sit for long periods. 5 days per week. Schedule includes Tuesday and Thursday evenings until 9:30PM (start time is negotiable).

     

    Salary commensurate with experience and aligned with MN Council of Nonprofits Salary Survey.

     

    ### Minimum Education Required

    College Degree

    ### Minimum Experience Required

    3 to 5 Years

     

    ### Shift

    Other

     

    ### Number of Openings

    1

     

    ### Public Transportation Accessible

    No

     

    ### Veterans Encouraged to Apply

    Yes

     

    ### Physical Required

    Yes

     

    ### Drug Test Required

    Yes

    ### Compensation

    $18.00 - $22.00 / Hourly

     

    ### Additional Compensation

    Bonus possible

     

    ### Postal Code

    55391

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

     

    01

     

    ### Job Type

     

    Full Time

    ### Job Benefits

    Health, Life/ADD and Long-term Disability insurance at no cost! PTO and $1,000 per year tuition benefit.

    ### Application Email

    [email protected]