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Summary This position is part of the Office of Fossil Energy - National Energy Technology Laboratory (NETL). As an Executive Assistant, you will serve as the Senior Executive Assistant to the Director, NETL, serving as a focal point for the NETL Director's external and internal engagements and interactions. Responsibilities As an Executive Assistant, at the full performance level, GS-12, you will: Manage the Laboratory Director's schedule, arrange appointments, and prepare information for meetings and events, including autonomy to establish scheduling priorities. Lead, manage, and direct NETL's administrative program including systems, procedures, and processes. Drive and oversee the administrative operations of the Office ensuring the most efficient and effective support is provided, and address administrative matters. Lead major or complex tasks within the Office and across the lab to accomplish work, including those of a sensitive nature. Requirements Conditions of Employment Qualifications GS-11 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-09 level. Specialized experience for this position is defined as meeting 2 of 3 of the following: Assisting with formulation, execution, or communication of administrative policies and procedures for an organization, ensuring consistency and compliance with agency and departmental guidance. Coordinating written and verbal executive correspondence and documents, including confidential/sensitive material, and ensuring correct grammar and language. Managing calendars, priorities, meeting coordination and logistics, and travel coordination for officials. OR Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Business Management, Public Administration, Communications, Office Administration/Management, Project Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. GS-12 SPECIALIZED EXPERIENCE REQUIREMENTS: A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-11 level. Specialized experience for this position is defined as meeting 2 of 3 of the following: Independently leading formulation, execution, and communication of administrative policies and procedures for an organization, ensuring consistency and compliance with agency and departmental guidance. Managing calendars, meeting coordination and logistics, and travel coordination for senior officials, including autonomy to establish scheduling priorities. Serving as systems owner to implement office automation and information systems that improve workflow and promote effective recording and access of data. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Limit your resume to no more than two (2) pages. If more than two pages are submitted, only the first two pages will be reviewed to determine your eligibility and qualifications. Your full resume will be made available to the hiring manager if you are referred. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration. You must meet all qualifications and eligibility requirements by the closing date of this announcement. Education If substituting education for specialized experience you must submit proof of your qualifying education. Failure to provide college transcripts may result in a rating of 'Ineligible'. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. There are no specific education requirements or substitution of education for experience for this position at the GS-12 level. Additional Information New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check. To learn about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify. Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website. If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section. More than one selection may be made from this vacancy announcement. Some positions may require completion of a probationary period of up to 1 (one) year. Many positions require successful completion of a background investigation. Your performance appraisal and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other candidates. Hiring incentives may be authorized in accordance with agency policy and if funding is available. Equal employment opportunity policy. Employees or applicants may request Reasonable Accommodation (RA) for assistance, when applying or competing for a job or performing a job due to their medical condition or to exercise their religious beliefs. If you need reasonable accommodation in the application or selection process, please contact the Staffing Specialist listed on this vacancy announcement. Reasonable Accommodation Policy: https://www.energy.gov/hc/department-energy-reasonable-accommodation-program Veterans Information: https://www.energy.gov/careers/veterans-military-spouses Selective Service Registration: http://www.sss.gov/ The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint to the agency within 30 calendar days of the date of alleged noncompliance by completing the Fair Chance Act Intake Form and submitting it to the Administrative Investigations Program at [email protected]. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.