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Job Description

**The Department of Radiation Oncology has an outstanding full-time opportunity for a Grant Specialist to join our team.** Reporting to the Grant & Contract Manager, this position manages all post-award activities in addition to research fiscal and administrative compliance for a selected group of faculty PI.

Research Post Award Management (50%)

+ Independently manage all post-award activities including but not limiting to Just-in-time requests, award setup and modifications, spending control, expenditure report, spending projection, reporting, and closeout.

+ Work closely with OSP, GCA to ensure all post-award deadlines are met.

+ Manage preparation and submission of performance and financial reports for funding agencies, working closely with PIs and GCA to ensure timely reporting and closeout.

+ Manage purchasing activities, reimbursement, and budget reconciliation.

+ Create monthly budget expenditure reports and projections and meet regularly with PI and project team to present information.

+ Review and approve expenditure, advise faculty and Research/Lab Manager on FTE allocations.

+ Perform outgoing subaward administration, budget reviews, invoice review tracking and closeout

+ Maintain and regularly update payroll distributions for grant funded staff and faculty including effort commitment.

+ Oversee service contracts and BPOs, ensure accurate and timely receiving and closeout.

+ Work closely with Finance Team to ensure all research purchasing and contracting needs are met

+ Manage and maintain investigator other support documentation

+ Develop and manage billing and payment tracking tool and database and other grant management related resources.

+ Develop, maintain and update various reports as assigned by Grants & Contracts Manager.

+ Other duties as assigned by Grants & Contracts Manager

Research fiscal and administrative compliance: (40%)

+ Ensure funds are spent according to project purpose and are in compliance with sponsor and university guidelines and policies.

+ Ensure that grant activity is on time/on budget and that all deliverables and milestones are met.

+ Manage PI and project personnel effort reporting, ensure compliance with UW policies and procedures.

+ Manage faculty effort certification reports, grant and contract certification reports, cost share reports.

+ Manage and monitor subcontract activities; ensure subcontractors meeting deliverables and invoices are accurate and submitted timely for processing.

+ Manage research space inventory and research equipment inventory.

+ Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies.

Other duties (10%)

+ Assist Grant & Contract Manager with special projects

+ Assist leadership team with database creation and ad hoc reports

+ Assist Grant & Contract Manager with onboarding and training for new hires

+ Attend regular administrative meetings (MRAM, RAPN), continually learn best practices and new requirements for grants, contracts, and disseminate information to faculty and program staff.

+ Other duties as assigned by senior leadership

Requirements

+ Bachelors in Finance, Accounting, Business Administration, or related field

+ A minimum of 3 years of progressive experience in grant and contract management and/or research finance management (including but not limited to grant proposal preparation and submission, post-award financial management, financial reporting and compliance)

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired

+ Demonstrated experience of successfully and independently handing multiple projects with critical competing deadlines

+ Ability to work independently with a minimum level of supervision and high degree of reliability, accuracy and productivity

+ Strong problem-solving skills, work well under stress in a fast-paced environment with competing priorities

+ Intermediate computer skills – computer proficiency with spreadsheets (excel), word processing and databases in Windows environment

+ Exceptional organizational skills and strong leadership skills

+ Ability to communicate effectively with all levels of faculty, management and research staff

+ Thorough knowledge and ability to convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience

+ Knowledge of federal, industry, and non-industry granting agency's regulations and UW research policies

+ Broad understanding of NIH, DOE, and other granting agency rules and regulations

+ Experience with UW financial and sponsored project systems and workflows

+ Familiarity with UW systems (SAGE, Workday)

+ Knowledge of the Clinical Trials Policy and other federal, state and institutional clinical research regulations

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,368.00 annual

Pay Range Maximum:

$92,064.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.