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Details

**Open Date** 11/06/2025

**Requisition Number** PRN43521B

**Job Title** Administrative Assistants

**Working Title** Administrative Assistant

**Career Progression Track** S00

**Track Level** S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday – Friday; 8am – 5pm; in person at the College of Social Work

**VP Area** Academic Affairs

**Department** 00172 - College of Social Work-Dean

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $20.00 - $23.00

**Close Date** 12/31/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah College of Social Work is seeking two skilled, motivated and detail-oriented Administrative Assistants to provide professional support in a collaborative, customer-focused environment. These positions are integral members of the College’s administrative team, supporting a wide range of administrative, academic and research functions.

The ideal candidates will demonstrate strong communication, organization, and project management skills; excellent customer service; and a collaborative, team-oriented approach. The roles require extensive interaction—both in-person and virtually—with prospective and current students, faculty, staff, and members of the public.

Essential Functions

1. Provide outstanding customer service to visitors, students, faculty, staff, and the general public.

2. Perform clerical and administrative support duties including handling phone calls, emails, mail, and other correspondence.

3. Coordinate appointments, calendars, and meetings – including room reservations, catering, and other logistical needs.

4. Organize, coordinate, and attend program meetings, events, and other College functions.

5. Provide administrative support for administrative, academic, research, and new center initiatives within the College.

6. Coordinate faculty and staff travel, including booking airfare, processing conference registrations, and submitting reimbursements using University systems.

7. Assist with purchasing, reconciling program budgets, deposits, and purchase cards.

8. Collect and organize data, maintain records, and assist in preparing reports and meeting minutes.

9. Provide back-up administrative support to the front office and payroll reporter.

10. Ensure completion and reporting of assigned tasks in a clear and timely manner.

11. Other duties as assigned.

This job description has been designed to indicate the general nature of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Administrative Assistants, II

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes routine tasks under moderate supervision.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Administrative Assistants, III

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Completes assignments with little supervision. May assist less-experienced team members.

Requires 3+ years of related experience.

This is a Skilled Level position in the Support track.

Administrative Assistants, IV

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.

Requires 5+ years of related experience.

This is a Highly Skilled Level position in the Support track.

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

**Administrative Assistants, II:** Requires at least 1 year of related experience.

**Administrative Assistants, III :** Requires 3+ years of related experience.

**Administrative Assistants, IV:** Requires 5+ years of related experience.

Preferences

+ Knowledge of University of Utah administrative procedures and systems.

+ Experience with Microsoft Office Suite (Word, Excel, Outlook), PeopleSoft, PeopleAdmin, CIS , and Concur.

+ Demonstrated ability to prioritize tasks, manage multiple projects, and work effectively as part of a team.

+ Prior administrative or clerical experience in a higher education environment.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

_The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._