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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

211 Bailey Rd, Rochester, New York, United States of America, 14586

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500240 Lab Admin-Clin Labs SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106 H

Compensation Range:

$21.36 - $29.90

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE

Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts customer payments on a timely basis. Maintains and reconciles accounts receivable ledger accounts, financial statements and reports. Produces reports of accounts that are in arrears and analyses of bad debt, and prepares analyses and reconciliations of bill runs to detect fraud. May be responsible for low-volume customer billing, including preparation, delivery and responding to resulting queries. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from more senior level roles.

ESSENTIAL FUNCTIONS

+ Establishes and maintains customer and supplier partnerships that help identify opportunities for cost and process improvements.

+ Assists and instructs users and suppliers regarding purchasing policies and procedures.

+ Provides customer service.

+ Renews and establishes new blanket orders.

+ Ensures proper authorization, account numbers, price, products/service description, delivery instructions/scheduled, supplier qualification, and terms and conditions.

+ Generates reports and revises data on department and vendor performance.

+ Makes recommendations for improvements.

+ Monitors services call and follow up with department to ensure purchase requisitions are created and processed in a timely manner.

+ Communicates updates to vendors.

+ Remains current on new purchasing methods, sources of supply, products, etc. and visits supplier facilities to learn of capabilities.

+ Serves customers as a consultant on products and sources of supply.

+ Conducts accurate and timely reporting of key performance indicators.

+ Sources products required by requester.

+ Searches internet and contact approved vendors from products and services needed.

+ Solicits competitive bids/request for quotations in accordance with University Policies.

+ Research, prices, and identifies qualified suppliers.

+ Obtains technical and/or performance specifications from requesters, prioritizes work, oversees, and audits to ensure all purchasing procedures are followed.

+ May oversee the work of lower-level staff.

+ Monitors buyer's workbench and reviews purchase requisitions to ensure all information is included and has received appropriate approvals.

+ Turns purchase requisitions into purchase orders, ensuring all required documentation, including supplier justifications form and bids, are attached ad complete.

+ Requests pricing and delivery confirmation from supplier.

+ Processes invoices for payment.

+ Monitors open purchase orders and investigates orders older than 2 months.

+ Keeps open orders to a minimum, ensuring purchase orders are closed and invoices are processed in a timely manner.

+ Reconciles inventory ledgers against paid invoices.

+ Reconciles spot buy account against Workday ledgers, including accounts receivable.

+ Reconciles stock accounts against Workday.

+ Performs various task to assist both end users and software developers for relevant programs as needed.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

+ Bachelor's degree and 1 year of relevant experience required

+ Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.