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Executive Assistant

Job details

General information

Entity

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.

Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.

Safran Cabin designs, certifies, manufactures and supports innovative aircraft cabin interiors, equipment and systems, providing airlines and OEM Customers with distinctive aircraft branding, and their passengers with a safe, comfortable and enjoyable flying experience.

Reference number

2025-166959

Job details

Domain

Performance and Support

Job field / Job profile

Administrative - Administrative

Job title

Executive Assistant

Employment type

Permanent

Professional category

Administrative staff

Part time / Full time

Full-time

Job description

Here, we craft excellence together. Your mission? Making the journey the most enjoyable part of the trip.

Join our first-class team to reinvent in-flight experience. In the role of Executive Assistant, you'll play a pivotal part on our Administrative team. The Executive Assistant position provides executive administrative support services to the CEO as well as other company executives as required. The goal of this role is to set the CEO up to be the most effective they can be for the organization. This is done through a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to proactively partnering with the CEO to: manage their time well through use of Outlook calendar and coordination of meetings with others, creating and communicating optimal turn-key solutions for domestic and international travel arrangements, ensuring correct completion of expense reports, aligning on an effective method to sort and notify of emails to optimize the CEO's time, PowerPoint presentation and general report preparation, data compilation, as well as many small or large special projects as they arise.

The position involves a high degree of interaction with all levels of management, external vendors/guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, interpersonal skills and communication skills are critical factors in the daily administration of this position. This position is expected to partner with the CEO and periodically align with them in order to work independently using technical judgment, while executing multiple tasks.

This position reports to Safran Cabin CEO.

Summary of Duties:

• Actively pursues continuous improvement and ease of doing business to meet or exceed the Executives' needs and to further overall company goals and objectives.

• Management of various executive daily, weekly, monthly calendars.

• Responsible for Executives' expense reports and purchase orders.

• Coordinate travel logistics for purpose of business travel – lodging, air reservation, rental car, etc.

• Responsible for a department procurement card and the monthly reconciliation of the statement.

• Preparation of letters, reports, forms, schedules, and other materials.

• Development, preparation or the editing of presentations.

• Track department, or group level, performance (KPIs) and publish accordingly.

• Maintain multiple department's organization chart.

• Coordination of various meetings and events, on and off-site. Internal/External customers.

• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.

• Creates and maintains accurate filing systems.

• Collaborates with other administrative staff and/or management, as necessary.

• Assists other departments with special projects.

But what else? (advantages, specificities, etc.)

Safran Cabin is #1 worldwide for business and regional aircraft interiors.

Here, you will build your skills and grow with a community of experts to enrich yourself every day.

Here, collaboration is embodied within the diversity of our teams all around the world.

Here, we're cutting our emissions, not your ambitions.

Together, let's shape the sustainable future of aeronautics.

• Your Benefits: Our suite of comprehensive benefits include health care (medical, dental and vision), life insurance, 401(k) savings plans with company match, paid time off, and employee discounts & rewards for consumer products/services and more!

The expected salary range for this position is between $36.96 - $58.07 USD hourly. Actual compensation will be determined based on experience, education, and other factors permitted by law.

At Safran Cabin, we provide equal employment opportunity to all individuals regardless of race, color, religion, sex/gender, sexual orientation, gender identity/gender expression, marital status, pregnancy, age, national origin, ancestry, disability/medical condition, military or veteran status, citizenship status, genetic characteristics or information, or any other characteristic protected by applicable federal, state, and local laws.

Candidate skills & requirements

General Duties:

• All employees have an affirmative duty to protect and maintain the confidentiality of the Safran proprietary information.

• All employees are required to productively react to change and handle other essential tasks as assigned now or in the future.

Qualifications:

Education: High School diploma or equivalent.

Experience: 8+ years of high level administrative support, 5 years supporting senior executives

Computer Skills:

• Strong Microsoft Office (Outlook, Excel, Word, PowerPoint, Access, Project, etc.) skills

• Familiarity with picture editing.

• Technical skills demonstrating ability to host video/non-video conference meetings, etc.

• Competency with new technologies to leverage in making executives more efficient and effective

Other Skills:

• Excellent organizational skills

• Impeccable oral and written communication skills

• Demonstrated ability to handle multiple projects and assignments with attention to detail

• Problem solving, well organized, detailed oriented and accurate.

• Understanding of necessity to maintain strict confidentiality.

Additional Preferred Skills: (not required)

• Associate or Bachelor's degree or higher

• 10+ years of administrative support experience with at least 7 years supporting a senior executive

• Fluency in Spanish or French

Description: Senior-level position within role.

Annual salary

$36.96 - $58.07 USD Hourly

Job location

Job location

North America, United States, California

City (-ies)

1620 Sunflower Avenue CA 92626 Costa Mesa

Applicant criteria

Minimum education level achieved

High School Diploma/GED Equivalent

Minimum experience level required

More than 5 years

Additional Languages preferred

English (Fluent)

ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency

No