"Alerted.org

Title: Project Staff Associate

Descriptive Title: Syracuse Pulp & Paper Foundation Administrative Manager, Board Secretary

Department and work location: Syracuse Pulp & Paper Foundation

Salary: $60,000 - $75,000, commensurate with experience

About Syracuse Pulp & Paper Foundation (SPPF)

The Syracuse Pulp & Paper Foundation (SPPF) helps students launch promising careers in the pulp, paper, and allied industry sectors that power the products, systems, and sustainability of everyday life. We provide full-tuition grants, scholarships, paid internships, and personalized career guidance. In partnership with SUNY College of Environmental Science & Forestry (ESF), students receive a top-tier education, gain hands on experience, and build lasting connections with industry professionals. They graduate career-ready, with 100% job placement in a high demand field?prepared to design smarter, more sustainable solutions with real-world impact.

Your Impact

As the Foundation's Administrative Manager, you will be the operational backbone and ambassador for SPPF as the Foundation's sole full-time employee. You will manage day-to-day operations, support the volunteer Board of Directors, and foster connections between students, industry, and the broader community. You will champion our mission to empower the next generation of engineers to drive innovation in sustainable materials.

Key Responsibilities

+ Act as Board Secretary and main contact for directors, committee chairs, corporate members, faculty, staff, students, their families, local high schools, and other stakeholders.

+ Organize two annual foundation meetings (fall and spring), handling attendee communication, catering, venue booking, hotel arrangements, and AV setup coordination.

+ Coordinate monthly or quarterly virtual meetings for board committees by scheduling recurring sessions, documenting and distributing meeting minutes, and ensuring timely follow-up on post-meeting commitments.

+ Manage accounting activities using QuickBooks, handle invoice payments, student grant and scholarship awards, and annual audit preparation.

+ Produce monthly financial reports for the Executive and Finance Committees, close accounts annually each June, and work with the auditing firm to generate the annual financial report.

+ Coordinate the development of the Annual Report in collaboration with the foundation's marketing contractor and committee chairs and oversee its distribution to members alongside annual membership donation drive request forms each fall.

+ Help advance the SPPF mission by working with student clubs, coordinating industry talks and interviews, collaborating with SUNY ESF staff on Engineering Camp, and connecting with prospective students and families at open houses, career fairs, and high school visits.

+ Maintain the Foundation's presence on social media and the SPPF website by keeping information up to date about events, updating photos, and other minor changes.

+ Engage with various professional support teams: Attorney, Accountant, Investment Advisor, Marketing contractor, Insurance agent, Printer, and others as needed.

+ Communicate promptly with sponsors, alumni, donors, and students through email, phone, or mail.

+ Ensure compliance with record retention and reporting standards.

+ Travel each January with students from the Sustainable Chemical Engineering Club to the TAPPI Student Summit as their sponsor and chaperone, as well as to TAPPICon each April for the PPERA all paper foundations meeting.

+ Maintain a dedicated office in Walters Hall on the SUNY ESF campus with an open-door policy to encourage effective student mentorship and support. While a hybrid work schedule may be considered, consistent, on-campus availability throughout the academic year is expected.

Job Requirements:

Required Qualifications:

+ BS Degree or 8 years of experience in a non-profit or engineering industry experience

+ Demonstrated experience in managing a small business, non-profit, or comparable organization, including financial duties such as preparing and assessing financial reports and reviewing investment documentation.

+ Strong computer skills including but not limited to the following:

+ Document creation tools: Microsoft Office Suite (Word, Excel, PowerPoint, Forms, Publisher), Adobe Acrobat, and Google Docs.

+ Digital collaboration tools: Teams, Zoom, DocuSign, Google Drive, etc.

+ Financial tools: QuickBooks, PayPal, etc.

+ Ability to quickly learn new computer software or other digital media.

+ Professional communication and interpersonal skills across a breadth of audiences, from students to CEOs.

+ Ability to interpret policies, analyze issues, and recommend solutions.

+ Strong analytical, problem-solving, and independent judgment skills.

Preferred Qualifications:

+ Experience or familiarity with paper, packaging, or related industries gained through previous employment or other industry involvement.

+ Experience working with area high school counselors and teachers for recruitment of prospective students, or other recruiting experience.

+ Prior experience with email marketing tools such as Constant Contact.

+ Social media skills, including creating posts, sharing relevant information, updating profiles, accepting/requesting connections, etc. on Facebook, LinkedIn, and Instagram,

+ Basic website management, such as minor content updates, adding updated photos or videos, etc., utilizing a platform such as WordPress.

Additional Information:

Who You Are

+ Extroverted and engaging; just as comfortable mentoring students as you are interacting with corporate members.

+ Collaborative, proactive, and willing to share perspectives and challenges with the Board of Directors.

+ Passionate about helping prospective students realize the opportunities offered by becoming a SUNY ESF student in the Paper Engineering program.

+ Driven by the SPPF mission to empower the next generation of engineers?through financial support, mentorship, and career access?to lead the pulp, paper, and allied industries to new heights of innovation and sustainability.

Why SPPF

We're Rooted in Support: You'll assist students with access to grants, scholarships, internships, job opportunities, and career advice to help them succeed in high-demand roles within the pulp, paper, and allied industries.

We're Built to Connect: You'll bridge the gap between education, industry, and opportunity, fostering collaboration and opening doors for future talent.

We're Driven by Impact: You'll help shape a more sustainable future by engaging students in the pursuit of innovation in the paper industry.

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions dy to make a difference? Applyof higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at 315-470-6667 or by accessing the following web site: https://www.esf.edu/safety/annual-security-reports.php https://www.esf.edu/safety/annual-security-reports.php

SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at https://www.esf.edu/employees/policies/policy-smoking.php

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, life insurance and long-term disability insurance.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.