• Assistant Project Manager

    Actalent (Stillwater, OK)


    Job Title: Assistant Project ManagerJob Description

     

    We are seeking an Assistant Project Manager to support Project and Senior Project Managers with administrative tasks during the design, pre-construction, and construction phases. This includes managing scope, scheduling, budgeting, contracts, the bidding process, and overseeing the design team's work.

    Responsibilities

    + Work directly with the Project Management team to assist in managing and estimating construction projects.

    + Complete engineering projects by organizing and controlling project elements.

    + Review drawings for correctness.

    + Assemble miscellaneous details necessary to prepare job bid proposals.

    + Develop relationships with subcontractors and interact with them to secure necessary information for job bids.

    + Support the Project Manager in collecting information to complete the monthly Work in Progress (WIP) report.

    + Assist with projecting and adhering to job budget and timing of tasks.

    + Maintain project schedule by monitoring progress, coordinating activities, and resolving issues.

    + Control project costs by recommending expenditures and administering contractor contracts.

    + Prepare project status reports by collecting, analyzing, and summarizing information and trends, and recommending actions.

    + Travel to job site locations as necessary to review progress and provide solutions to challenges.

    + Assist in maintaining a safe and clean working environment by enforcing procedures, rules, and regulations.

    + Maintain project database by updating construction systems.

    + Support the Project Manager in answering any customer inquiries.

    + Contribute to team effort by accomplishing related results as needed.

    + Manage project financials, administration, implementation, management, and ensure customer satisfaction for all assigned projects.

    + Manage the implementation and management of HVAC equipment projects, accountable for project scope, schedule, etc.

    + Manage a portfolio of projects that may include both smaller and larger multi-building or complex construction projects.

    + Manage project scope, cost, and schedule by reviewing contract documents, holding internal meetings, establishing customer expectations, identifying risks, and developing mitigation plans.

    + Ensure compliance with internal equipment ordering processes by comparing estimated ship dates with contractor’s project schedule.

    + Maintain the accuracy of the forecasted cost at completion and control expenses by monitoring the assigned project budget.

    Essential Skills

    + Project management

    + Construction management

    + Commercial construction

    + HVAC

    + Mechanical engineering

    + Project engineering

    + Estimation

    + Project scheduling

    + Degree in Construction Management or Engineering

    Additional Skills & Qualifications

    + Experience in Mechanical Construction

    + Electrical or Mechanical Engineering or Construction Project Management Degree

    + Experience with Project Schedules / PM Construction Software

    + Strong customer service and problem-solving skills

    + Strong communication skills

    + Proactive approach with willingness to work independently and as part of a team

    + Ability to meet tight deadlines in a high-paced environment with attention to detail

    Work Environment

    The position involves working in an office environment with visits to project sites. The role provides opportunities to interface with executives of a Fortune 500 company, exposure to state-of-the-art data centers, and the potential for ongoing work for the next three years.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Stillwater, OK.

    Pay and Benefits

    The pay range for this position is $32.00 - $48.08/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Stillwater,OK.

     

    Application Deadline

     

    This position is anticipated to close on Nov 21, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.