• Administrative Coordinator

    Robert Half Office Team (Long Beach, CA)


    Description

    We are looking for a detail-oriented Part-Time Administrative Coordinator to join our team on a contract basis in Long Beach, California. In this role, you will support various administrative and accounting functions, ensuring smooth operations within our organization. This position is ideal for someone who thrives in a fast-paced non-profit environment and can manage multiple priorities with precision and professionalism.

    Responsibilities:

    • Handle procurement activities, including vendor communication and purchasing processes.

    • Manage credit card reconciliations and ensure accurate documentation for financial records.

    • Maintain donation records and provide timely updates to relevant stakeholders.

    • Verify employee time cards and assist in payroll processing while adhering to established procedures.

    • Input data, conduct statistical analysis, and ensure the accuracy of reports.

    • Serve as a backup for payroll processing and related administrative tasks.

    • Organize and manage calendars, including scheduling meetings and appointments.

    • Respond to incoming calls and provide courteous assistance to callers.

    • Utilize QuickBooks and other systems to support financial tracking and reporting.

    • Collaborate with the Director of Finance to complete documentation and reporting requirements.

     

    Requirements • Proven experience in administrative support and coordination within a detail-focused environment.

     

    • Familiarity with home health operations or similar industries is preferred.

    • Strong communication skills, particularly in answering and managing inbound calls.

    • Proficiency in calendar management and scheduling tools.

    • Demonstrated ability to work with QuickBooks and payroll systems.

    • Knowledge of government procurement processes and compliance requirements.

    • Exceptional organizational and time-management skills.

    • Ability to maintain accuracy and attention to detail in all administrative tasks. TalentMatch®

    •Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .