• Receptionist / Facilities Coordinator

    Aston Carter (Mountain View, CA)


    Job Title: Building AmbassadorJob Description

     

    This role offers a dynamic opportunity to support as a Building Ambassador while providing coverage for Receptionist teams, effectively serving as a hybrid position. The role is split evenly, with 50% of the responsibilities dedicated to facilities coordination and the other 50% focused on receptionist coverage.

    Responsibilities

    + Utilize and maintain the Computerized Maintenance Management System (CMMS), transitioning from 360 Moving to Archibus.

    + Manage relationships with external vendors, ensuring timely service delivery and compliance with company standards.

    + Assist with small-scale facilities projects, including planning, coordination, and execution.

    + Support basic financial tasks such as budget tracking and purchase order (PO) management for the facilities team.

    + Generate and maintain reports using Excel and other tools to track facilities metrics and performance.

    + Prioritize tasks effectively to meet deadlines and support team objectives.

    + Collaborate with internal teams and vendors using diverse platforms including Zoom and Microsoft Teams.

    Essential Skills

    + Experience with CMMS platforms, preferably 360 Moving and/or Archibus.

    + Strong client-facing and customer service skills.

    + Familiarity with budget tracking and vendor PO processes.

    + Ability to manage multiple tasks and projects simultaneously.

    + Excellent communication skills across digital platforms.

    Additional Skills & Qualifications

    + Prior experience in facilities coordination or a related field is a plus.

    + Proficiency in customer service, hospitality, and data entry.

    + Experience with ticketing systems and Excel for data reporting.

    + Effective communication on platforms such as Zoom and Microsoft Teams.

    + Basic financial vendor PO management experience is beneficial.

    Work Environment

    The position is located at the Sunnyvale Campus, spanning multiple buildings, and requires an onsite presence five days a week from 7:00 AM to 4:00 PM. There is an opportunity for extension or conversion within the role, providing a stable and engaging work environment.

     

    Job Type & Location

     

    This is a Contract position based out of Mountain View, CA.

    Pay and Benefits

    The pay range for this position is $35.00 - $45.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Mountain View,CA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 21, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.