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Job Title: Accounts Payable SupervisorJob Description

As an Accounts Payable Supervisor, you will play a pivotal role in overseeing the accounts payable operations within our organization. You will be responsible for ensuring the accuracy and efficiency of financial processes, fostering interdepartmental collaboration, and managing the integrity of financial records. This role requires strong leadership skills, attention to detail, and the ability to work under pressure.

Responsibilities

+ Audit and validate expense submissions for proper authorization and accuracy.

+ Redesign and implement improvements to financial processes and operational procedures.

+ Monitor daily invoice processing to ensure precision and timely completion.

+ Act as a primary contact for resolving complex billing issues and inquiries.

+ Foster strong working relationships across departments and accounting teams.

+ Verify the integrity of accounts payable records and their integration with general ledger systems.

+ Contribute to the development and interpretation of financial procedures aligned with accounts payable standards.

+ Support month-end closing activities and conduct specialized financial analyses in coordination with the finance team.

+ Compile and manage operational budgets across multiple locations within the procurement platform.

+ Prepare accruals related to accounts payable for monthly financial close.

+ Review vendor statements and expenditures for consistency with invoicing, and recommend corrective actions when discrepancies arise.

+ Establish and maintain a streamlined payment distribution system to ensure prompt processing.

+ Guarantee accurate and timely handling of company invoices.

+ Coordinate payment scheduling and collaborate with internal teams to ensure comprehensive transaction oversight.

+ Manage vendor onboarding and master data, including IRS compliance for W-9 forms.

+ Handle ACH banking details for vendor records and assist with electronic payment system implementations.

Essential Skills

+ Minimum of 7 years in a supervisory finance or accounting role.

+ Familiarity with enterprise financial systems and internal control frameworks.

+ Advanced proficiency in Microsoft Excel, including pivot tables and vlookups.

+ Hands-on experience with SAP or other ERP systems.

+ Proven ability to delegate tasks and manage reporting responsibilities effectively.

+ Excellent time management and organizational capabilities.

+ High attention to detail and accuracy.

+ Ability to work independently and collaboratively within a team.

+ Strong analytical and numerical reasoning skills.

+ Comfortable working under pressure and meeting tight deadlines.

Additional Skills & Qualifications

+ Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline (preferred).

+ Commitment to completing projects despite challenges and identifying process improvements.

+ Adaptability to diverse perspectives and evolving business strategies.

+ Knowledge of 1099 reporting and IRS TIN matching protocols.

+ Experience managing escalations and serving as the first point of contact for all escalations in AP.

Work Environment

The work environment includes a combination of in-office and remote work. Initially, the role requires full-time in-office presence for the first three months. Following this period, a hybrid work model with two days remote and three days in-office may be offered. The team processes approximately 2,500 invoices per month with a focus on maintaining precise and efficient operations. The month-end close process spans a total of seven days, with two days dedicated to the actual close and five days for preparation.

Job Type & Location

This is a Permanent position based out of Lake Forest, CA.

Pay and Benefits

The pay range for this position is $85000.00 - $90000.00/yr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Lake Forest,CA.

Application Deadline

This position is anticipated to close on Nov 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.