"Alerted.org

Job Title: Accounts Payable SpecialistJob Description

The Accounts Payable Specialist is responsible for managing and processing all accounts payable transactions to support operations across multiple campuses. This role involves handling invoices, reimbursements, refunds, and credits, ensuring compliance with policies and regulations. The specialist will ensure timely payments, maintain accurate records, and provide excellent service to all stakeholders.

Responsibilities

+ Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related items in the Enterprise Resource Planning (ERP) software.

+ Maintain awareness of sensitive payment terms, rebates, and discount opportunities based on payment timing.

+ Identify and address issues requiring additional intervention in a timely manner.

+ Ensure timely and accurate distribution of mailed payments.

+ Enforce compliance with applicable policies, procedures, and regulations for all invoices and reimbursements.

+ Ensure supplier file processes and standards are followed to issue payments to the correct suppliers.

+ Maintain and update supplier invoice databases weekly, ensuring accuracy and completeness.

+ Respond to inquiries and requests professionally and promptly, assisting colleagues and suppliers with invoice processing and payment status.

+ Assist with monthly and year-end activities, including 1099 filings.

+ Identify and pursue unclaimed funds for the organization.

+ Maintain accessible records to support financial processes and compliance.

+ Collaborate with departments such as Supply Chain, Finance, and Treasury to ensure efficient and effective operations.

Essential Skills

+ 2+ years of experience in Accounts Payable

+ Proficiency in accounting software

+ Strong skills in Microsoft Office, particularly Excel

+ Excellent vendor communication and administrative support abilities

+ Attention to detail and strong computer skills

Additional Skills & Qualifications

+ Associate's degree preferred for further advancement opportunities

Work Environment

The position operates within a team of over 15 Accounts Payable professionals. The work hours are from 8:00 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. The organization offers opportunities for growth within the largest health system in the area.

Job Type & Location

This is a Contract to Hire position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.