• Office Manager

    Aston Carter (Cockeysville, MD)


    Job Title: Office Manager

    Job Description

    As an Office Manager, you will be the face of the office, responsible for greeting and accommodating all visitors and managing incoming calls. You will oversee the administrative environment, ensuring smooth operations, maintaining supplies, and presenting a professional image.

    Responsibilities

    + Manage and coordinate schedules for the president, two wealth advisors, and the director of business operations & compliance.

    + Handle scheduling and communications related to business partners, prospects, and clients.

    + Organize client review meetings, ensuring each client has at least one review meeting each year.

    + Perform administrative tasks such as note-taking during meetings, preparing correspondence, managing filing systems, handling mail, coordinating with vendors, and ordering office supplies.

    + Manage bill payments, receipt/invoice management, light reconciliations of credit cards, and bookkeeping.

    + Serve as a 'power user' of the CRM system, ensuring clear data entry and helping the team use the CRM effectively.

    + Assist in planning and executing events and educational workshops.

    + Complete special projects as assigned and assist team members on various projects.

    Essential Skills

    + Administrative support

    + Data entry

    + Bookkeeping

    + Administration

    + Clerical tasks

    + Filing

     

    Additional Skills & Qualifications

     

    + Punctuality and reliability

    + Attention to detail

    + Time management, prioritizing, and multi-tasking

    + Strong organizational skills

    + Excellent written and verbal communication skills, including proofreading

    + Pleasant and personable disposition

    + Excellent customer service skills

    + Team player mentality

    + Proactive problem-solving abilities

    + Proficiency with Microsoft Office programs and CRM experience

    Work Environment

    This role requires working in-office Monday through Friday from 8:30 AM to 4:30 PM. The work environment encourages professional development and offers opportunities for organic growth. Benefits include a 401(k) plan and paid time off (PTO).

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Cockeysville, MD.

    Pay and Benefits

    The pay range for this position is $26.00 - $28.84/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Cockeysville,MD.

     

    Application Deadline

     

    This position is anticipated to close on Nov 20, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.