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Fiscal Monitoring Specialist I

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Fiscal Monitoring Specialist I

Salary

$46,588.80 - $77,924.00 Annually

Location

23510, VA

Job Type

Permanent Full-time

Job Number

13592

Department

Human Services

Division

Division of Social Services

Opening Date

11/06/2025

Closing Date

11/16/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The City of Norfolk’s Department of Human Services (NDHS) provides a wide range of essential services to its citizens. These services are crucial in supporting the wellbeing of the community and ensuring that all citizens have access to the resources they need. NDHS is committed to providing such comprehensive support to its citizens.

The NDHS is seeking to fill a Fiscal Monitoring Specialist I position in their Finance unit. The Finance Unit within Administrations and Operations plays a pivotal role in the functioning of NDHS. Their responsibilities include:

+ Processing Accounts Payable and Receivable: This involves managing the agency’s debts and credits, ensuring timely payments and receipts.

+ Managing Funding: They are responsible for overseeing the agency’s financial resources, ensuring they are allocated and utilized efficiently.

+ Reporting: They provide necessary financial reports to local, state, and federal officials as required by the Virginia Department of Social Services and the City of Norfolk.

Departmental Hiring Salary Range: $46,589-$53,577

Essential Functions

Essential functions include but are not limited to:

+ Initiate, terminate and/or cancel purchase/credit orders for foster children via a Service Initiation Request (SIR), Fiscal Summary, VEMAT, FAPT notes or KIDS’ Line call.

+ Support Leadership by providing timely and accurate foster care data summaries and reports.

+ Provide information and/or documentation as well as act as a liaison to outside auditors, federal/state/local government regulators, other agency stakeholders, as requested by management, in a timely manner.

+ Assist in development and maintenance of effective and efficient written processes and procedures for recording of purchase orders, program funding coding, and other purchase of service cycle activities based on NDHS/City of Norfolk policies.

+ Provide staff with foster care and adoption demographic information for State and Local reports upon request.

+ Prepare/create purchase order reports in compliance with Federal/State/Local guidelines in a timely and accurate manner.

+ Responsible for accurate record retention in compliance with Federal/State/Local guidelines.

+ Functions in a high-volume, demanding office environment and handles multiple priorities with ease while maintaining professional rapport at all times.

+ Complies and maintains records, statistical information, and reports in final form.

+ Mentor and participate in training activities as needed.

+ Perform other duties as assigned by supervisor.

Competencies Required to Perform Essential Functions:

+ Have an in-depth/expert awareness of the processes and their requirements for which your tactical function is principally responsible.

+ Be proficient in all the software & technology required to fulfill or exceed process standards for which your tactical function is principally responsible.

+ Stay current with industry knowledge (Federal, State, and Local government policies and guidelines) that affects your tactical function and the organization’s vision, mission, goals, and interests.

+ Knowledge of intermediate and effective communication techniques to effectively listen to co-workers/stakeholders and modify interviewing style to meet the communication needs. Communicate clearly and concisely in English verbally and in writing.

+ Knowledge of Child and Family Services funding guidelines.

+ Working knowledge of Purchasing principles and practices, including problem resolution.

+ Working knowledge of Microsoft Office software, including Word and Excel.

Education/Experience

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Two years' experience.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

+ Yes

+ No

03

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

04

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title, and your relationship to the employee. If not, please indicate by typing "N/A."

05

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

06

Do you have experience with Microsoft Word, Excel, Outlook, Access and spreadsheets?

+ Yes

+ No

07

How many years of experience do you have handling purchase/credit orders, following compliance guidelines?

+ No experience

+ Less than 2 years of experience

+ 2-3 years of experience

+ 4-5 years of experience

+ 6 or more years of exerience

08

How many years of experience do you have providing office/administrative support in a professional business environment?

+ No experience

+ Less than 2 years of experience

+ 2-3 years of experience

+ 4-5 years of experience

+ 6 or more years of experience

09

Do you have experience composing professional business documents such as letters and memos?

+ Yes

+ No

10

Please explain a previous or current work environment that you have worked in that required extensive practice of client confidentiality.

11

Please provide the name, email address, and phone number of your current or most recent supervisor

12

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

13

Are you a qualified military spouse? (An individual who is certified by the designated local agency as being a spouse of a member of the United States Armed Forces)

+ Yes

+ No

14

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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