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Central Services Senior Coordinator (N0631) - 250312 : OPS-B40 Description The Central Services Senior Coordinator position provides cohesive support and coordinates centralized services to the IEEE SA staff team. This individual provides project support to cross-functional/interdepartmental teams as assigned. The person in this position performs projects and office management duties as needed. This position coordinates the logistics for IEEE SA sponsorship of external events, including contracting and materials provision. This position manages the creation, warehousing, and reconciliation of SA giveaways, collateral, and event assets., This role coordinates with SAs financial and procurement processes by working with IEEE Accounting, and Legal. This position also performs office duties as needed and serves as backup for supervisor and for associated CS functions. This position works under direct supervision, but this role has authority to perform certain functions as needed. This role typically reports to a Manager and has 0 direct reports. Key Responsibilities Specific duties include but not limited to: External Sponsorship Coordination Coordinates sponsorship logistical activities for IEEE SA’s participation at external events. Coordinates with vendors, exhibit houses, SA Finance, SA Marketing, and IEEE Legal to ensure external sponsorship contracts are executed within time-sensitive deadlines. Coordinates with SA event program lead and SA Finance to arrange external event sponsorship payments. Guarantees that digital assets (pdfs, jpgs, etc.) are delivered to sponsored events in a timely manner. Ensures that physical giveaways and event assets are delivered to sponsored events in a timely manner. Leads tracking of materials returned from external events for future use Warehouse and Inventory Management Coordinates the relationship with SA’s fulfillment vendor. Monitors fulfillment vendor’s inventory reports, reconciles with SA records to ensure accuracy, and follows up with vendor to address any gaps. Notifies and follows up with fulfillment vendor on incoming items. Leads the creation of event assets by collaborating with SA Marketing and manufacturer. Leads the creation of collateral by collaborating with SA Marketing and manufacturer. Tracks SA giveaways and event assets to ensure that there are no gapsin delivery and stock of materials for multiple overlapping SA and non-SA events. Ensures that SA giveaways and event assets are readily available in  fulfillment warehouse and inform manager of low-stock inventory     Central Services Support     Leads SA Lunch & Learn program. Supports SA events as requested by manager, including virtual, in-person, and hybrid events. Supports SA webinar program needs as requested by manager. Assists with preparation of event programs as requested by manager. Serves as backup for assigned Central Services team functions. General Support Administers logistical aspects of SA adoption program as directed by manager. Prepares agenda and meeting minutes as assigned by manager. Takes notes and prepares documents, correspondence, charts, tables, graphs, etc., as needed. Organizes and completes projects as assigned. Must have to the ability to travel 10% of the time - This may involve weekends as well Qualifications Education Bachelor Pref Work Experience 4-7 years Experience Experience Details Req Pref Licenses and Certifications (From the Library) Enter Licenses/Certifications Licenses/Certification Details Time Frame Req Pref Licenses and Certifications (Custom)   Skills and Requirements (Custom)   Demonstrated problem solving skills Ability to simultaneously handle multiple priorities Assumes personal responsibility for actions Demonstrates a high level of accuracy, even under pressureExcellent organizational skills Ability to work within tight timeframes and meet strict deadlines Ability to drive multiple projects to successful completion Demonstrated written communication skills Strong verbal communication and listening skills Possesses flexibility to work in a fast paced, dynamic environment Demonstrated time management and priority setting skills Min: $27/hr Max: $34/hr Job : Business Mgmt/Devt/Ops Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Regular Job Posting : Nov 7, 2025, 9:44:21 AM Req ID: 250312