"Alerted.org

Secretary 1

Office/On-site

Recruitment # 251031-6976CL-001

Location Southbury, CT

Date Opened 11/10/2025 12:00:00 AM

Salary $50,475 - $66,229/year (New State employees start at the minimum of the range)

Job Type Open to the Public

Close Date 11/18/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

+

+

+

+ Introduction

Are you a clerical professional looking to start your career with the State of Connecticut? If so, we invite you to consider the Secretary 1 position with Connecticut Developmental Services!

The State of Connecticut (https://portal.ct.gov/) , Developmental Services (DDS (https://portal.ct.gov/DDS/) ) – Southbury Training School – is accepting applications for one (1) full-time Secretary 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=6976CL&R1=&R3=) position located in Southbury, CT.

Position Highlights: PCN 16253

+ Full-time | 1st Shift | 40 Hours weekly

+ Monday – Friday | 7:30 am – 4:00 pm

+ Regular Days Off | Saturday & Sunday

+ However, flexibility is required to meet the needs of the agency.

What we can offer you:

+ View our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Professional growth and paid professional development opportunities.

+ A healthy work-life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees!

+ The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information.

The Ideal candidate:

+ Organized, resourceful, and strong time management skills;

+ Worked in a hospital setting;

+ Attention to detail, demonstrating thoroughness and accuracy;

+ Excellent oral and written communication skills;

+ The ability to remain calm and multitask while effectively managing a high volume of work;

+ The understanding of and ability to meet time sensitive deadlines and to prioritize;

+ Strong interpersonal skills;

DDS Mission Statement:

The mission of the Department of Developmental Servicers is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note : The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at [email protected]

If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418 – 6148 or [email protected]

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:

+ TYPING:

+ Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

+ Proofreads for content;

+ Edits using knowledge of grammar, punctuation and spelling.

+ FILING:

+ Designs office filing systems;

+ Organizes and maintains files (including confidential files);

+ Maintains, updates and reviews reference materials and manuals.

+ CORRESPONDENCE:

+ Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.

+ REPORT WRITING:

+ Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).

+ INTERPERSONAL:

+ Greets and directs visitors;

+ Answers phones and takes messages;

+ Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).

+ PROCESSING:

+ Scans correspondence;

+ Pulls and attaches related materials;

+ Reviews, routes and prioritizes mail.

+ SECRETARY:

+ Arranges and coordinates meetings (including space and equipment);

+ Writes minutes of meetings, lectures, conferences, etc. from rough draft;

+ Takes notes and/or meeting minutes;

+ Prepares expense accounts;

+ Makes travel arrangements.

+ OFFICE MANAGEMENT:

+ Maintains an inventory of supplies and equipment;

+ Orders supplies when necessary;

+ Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);

+ Maintains time and attendance records;

Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

+ Considerable knowledge of

+ office systems and procedures;

+ proper grammar, punctuation and spelling;

+ Knowledge of

+ business communications;

+ business math;

+ Skills

+ interpersonal skills;

+ oral and written communication skills;

+ Ability to

+ schedule and prioritize office workflow;

+ operate office equipment which includes computers, tablets, and other electronic equipment;

+ operate office suite software;

+ take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

PREFERRED QUALIFICATIONS

+ Experience working with CT-Train

+ Experience with data entering and reporting

+ Experience organizing data into graphs, pivot tables and/or charts

+ Experience fielding calls to employees in decentralized locations

+ Experience with Scheduling Calendars

+ Experience With Outlook calendar management (organizing and scheduling meetings, as well as, sending meeting invitations

+ Experience working with SABA and E-Maintenance

+ Experience organizing departmental events (meetings, gatherings, trainings, special events, etc.)

+ Ability to use resources and critical thinking skills to find out-of-the-box solutions

+ Experience managing inventory and ordering supplies

+ Experience in preparing and collating reports, calendars, presentations, forms, and surveys

+ Experience in preparing an agenda and taking meeting minutes

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online