"Alerted.org

Description We are looking for a detail-oriented Administrative Assistant to provide essential support to our service department in Rochester, New York. In this long-term contract position, you will play a key role in ensuring smooth daily operations by managing administrative tasks, maintaining accurate records, and facilitating communication across the team. If you excel in organization and enjoy contributing to a collaborative environment, this opportunity is perfect for you.

Responsibilities:

• Facilitate communication by relaying service-related updates between the Service Manager and team members.

• Organize and process small deliveries and incoming packages efficiently.

• Manage office supplies by ordering, tracking, and maintaining inventory.

• Perform accurate data entry and maintain comprehensive records in various systems.

• Create and update spreadsheets to monitor service data, inventory levels, and business metrics.

• Prepare detailed reports for internal use and management review.

• Provide general administrative assistance to support the office and service department.

• Assist with scheduling tasks, document filing, scanning, and overall document management.

• Contribute to company-wide projects and initiatives as needed to support organizational goals. Requirements • Proven experience in administrative support or a similar role.

• Proficiency in handling inbound calls and providing excellent customer service.

• Strong data entry skills with a focus on accuracy and attention to detail.

• Familiarity with receptionist duties and front office operations.

• Ability to manage and process work orders effectively.

• Competence in using spreadsheets and tracking systems to organize information.

• Excellent organizational skills and the ability to multitask in a dynamic environment.

• Strong communication skills to liaise effectively with team members and management. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .