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Description

We are looking for a dedicated and detail-oriented Administrative Services Associate to join our team in Silver Spring, Maryland. In this contract role, you will play a key part in ensuring smooth day-to-day operations by managing administrative tasks and providing excellent customer service. This is an onsite position where you will collaborate closely with the management team to support business needs effectively.

A core piece of this role is processing invoices, so having that experience will be a huge bonus! MUST be detail oriented.

Responsibilities:

• Answer incoming calls and address inquiries or direct them to the appropriate team members.

• Welcome and assist guests in a courteous and attentive manner while adhering to visitor protocols.

• Review, validate, and submit invoices for approval, ensuring accuracy and resolving any discrepancies.

• Prepare and manage purchase orders as well as track contracts and renewals.

• Coordinate with vendors and suppliers to ensure timely order fulfillment and address any concerns.

• Maintain accurate and confidential files, databases, and company forms as required.

• Use Microsoft Office Suite tools to manage schedules, create documents, and maintain records.

• Assist in troubleshooting basic technical issues and navigating various systems and applications.

• Support the management team with other administrative tasks to ensure efficient office operations.

Requirements • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Strong interpersonal skills with the ability to greet and assist guests effectively.

• General knowledge of computer systems and the ability to troubleshoot basic technical issues.

• Excellent organizational skills with the ability to multitask and prioritize responsibilities.

• Strong communication skills, both written and verbal, to interact effectively with team members and vendors.

• Prior experience in administrative roles or related fields, with 0-2 years preferred.

• Familiarity with invoice processing, purchase orders, and property management is a plus.

• Ability to work collaboratively in a team-oriented environment with a focused and detail-oriented demeanor. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .