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Job Description:

Since its founding more than 100 years ago, ITW has become one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. We place a high premium on developing innovative solutions–most of which are developed in tandem with our customers. And we continue to ensure that our customers receive timely, cost-effective service for our innovative products.

ITW’s differentiated business model comprises unique core capabilities: our proprietary 80/20 business process, customer-back innovation, and our well-known decentralized entrepreneurial culture. These capabilities are unmistakably ITW—and key to our longevity and strong performance.

ITW’s products and solutions are at work all over the world, in deep-sea oil rigs, aerospace technology, bridges and wind turbines, healthcare, the spaces in which we live and work, the cars we drive, and the mobile devices we rely on. We are never, whether we know it or not, more than a few steps from an innovative ITW solution.

ITW (NYSE: ITW) is a Fortune 300 global multi-industry manufacturing leader with revenue of $15.9 billion in 2024. and employs ~44,000 people operating in 51 countries. Our headquarters are in Glenview, IL. include a fitness center at no cost to the employees, a cafe, outdoor volleyball courts, walking trails around the facility, employee resource groups, corporate discounts, dry cleaning services, covered/outdoor parking, and much more. We are just a block away from the nearest Metra station, and it is a quick 20-minute train ride to downtown Chicago, museums, lakefront, and other activities.

More details on our benefits can be found on our website at https://www.itw.com/careers/benefits-compensation/

The Legal Operations Coordinator will support the Legal Operations Specialist with day-to-day vendor management operations. The role’s responsibilities will also include light administrative support for the Chief Compliance Officer (CCO).

Primary Responsibilities:

**Vendor Management Support** :

+ Supervise the intake, review, and approval process for vendor invoices.

+ Implement and enforce billing guidelines to ensure vendor compliance with company policies.

+ Provide support to vendors and internal stakeholders regarding billing issues.

+ Oversee the review and approval of proposed timekeeper rates in the e-billing system.

+ Manage the onboarding process for new vendors.

+ Coordinate effectively with Corporate Accounting and Treasury teams on accounts payable issues, settlement payments, check requests and payment requisitions.

+ Create and manage service tickets in the Passport Client Support Portal to ensure timely resolution of issues.

+ Oversee the weekly domestic and foreign payment runs, including the post and reconciliation files.

+ Manage the Toxic Tort monthly report and create insurance reimbursement credits in the e-billing system.

+ Generate and process ad hoc departmental monthly reports

+ Update the monthly PEG rate in the e-billing system.

+ Process the CPI Intellectual Property quarterly annuity credit in the e-billing system.

+ Assist with managing the Legal Department subscriptions (e.g., membership management).

+ Maintain clear documentation of Legal Operations processes, procedures, and checklists to promote consistency and reduce errors; regularly update team SharePoint sites to reflect current practices and support process improvement efforts.

+ Monitor and resolve daily Passport system errors in the Error Manager and Failed ePackets.

Additional Administrative Support:

+ Administrative support for the CCO which includes scheduling and expense reporting.

+ Will support various department activities and special projects as directed

Qualifications

+ Bachelor's Degree is required.

+ Experience with legal technology systems, with a preference for experience using Passport Cognos.

+ Microsoft 365 proficiency, to include experience working in SharePoint and using Excel to analyze data.

+ Tech-Savvy; Ability to speak/understand technical language and translate for others and avoid misunderstandings. Solid experience developing, documenting, and improving processes.

+ Strong written and verbal communication skills.

+ Self-starter that always ensures strict confidentiality.

Compensation Information:

The compensation package for the role offers a non-exempt rate ranging from $31.00 to $36.50 hourly.

ITW considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate's work experience, education and training, geographic location, key skills, as well as market and business considerations.

In addition to a competitive salary, ITW employees in the U.S. are eligible for a comprehensive benefits package. This package includes medical, dental, vision, disability and life insurance programs. We also provide a 401k plan with both a company match and additional employer contribution, Flexible Spending Accounts, Health Savings Accounts, Employee Assistance Program, Commuter benefits, Adoption Assistance, and Educational Assistance; Parental Leave, vacation, sick time, and 11 Paid Holidays.

_ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._

_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._

_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._