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Job Title: Administrative Assistant

Job Description

We are seeking a qualified Administrative Assistant to support our office management, executive leadership, finance team, and quality team. Join a small business in the Aerospace and Defense sector focusing on composite structures and assemblies. You will be involved in research and development, design, manufacturing, and testing of Aerospace & Defense technologies. The role includes supporting the office, managing front desk activities, addressing executive needs, and handling document control.

Responsibilities

+ Handle mail, manage conference rooms, and order snacks/drinks for meetings.

+ Organize and present a professional office environment.

+ Manage shipping and receiving, ensuring accurate documentation for shipment orders.

+ Update and maintain accurate information in Excel.

+ Restock office supplies and manage work orders.

+ Plan events such as holiday parties and annual meetings, including finalizing payments.

+ Reconcile receipts and clear company card transactions.

+ Provide support to the entire company, consisting of approximately 50 employees.

Essential Skills

+ Proficiency in Excel for data entry and formatting.

+ Experience in office management and administrative assistance.

+ Familiarity with QuickBooks.

+ Event planning experience.

+ Ability to adapt and manage multiple tasks in a startup environment.

+ Experience in document control and maintaining quality standards.

Additional Skills & Qualifications

+ At least 1-2 years of relevant experience with technology.

+ Ability to work independently with minimal training.

+ Experience in a dynamic and growing company environment.

Job Type & Location

This is a Contract position based out of Poway, CA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Poway,CA.

Application Deadline

This position is anticipated to close on Nov 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.