"Alerted.org

42945BR

Extended Job Title:

Business Coordinator

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID:

42945BR

Optional Attachments:

Transcript

Travel Required:

Up to 25%

Major/Essential Functions:

+ Screen and evaluate medical school applications. With 100% accuracy and in compliance with TMDSAS and institutional requirements and deadlines. Ten applications must be screened daily.

+ Prepare and maintain financial/credit card records, budgets, audits, etc. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Provide major administrative support such as general correspondence, travel arrangements, all purchases (PO, groceries, office supplies), calendar maintenance, etc. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Maintains confidential files, records and budget information pertaining to assigned areas of work. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Answers telephone and responds with accurate information. Screen calls for supervisors and handles independently when appropriate. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Handles details necessary for the preparation of a variety of forms and vouchers requiring knowledge of state and HSC policies. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Coordinates conferences, meetings, and other departmental activities. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Coordinate, schedule and arrange for space or facilities, equipment and supplies. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Coordinate catering services and set up luncheons for medical school interviews. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Assist in preparation/conduct of interview days. Tasks completed by established weekly deadlines. In accordance with institutional and departmental policies and procedures.

+ Help advises students concerning course requirements, application process, academic qualifications and other components of a competitive application. With 100% accuracy and in compliance with department and institutional requirements and deadlines.

+ Maintain and update office inventory. With 100% accuracy and in compliance with department and institutional requirements and deadlines. In accordance with institutional and departmental policies and procedures.

+ Keep reception area, storage room, and kitchen area clean and organized. In accordance with instructions from Associate Academic Dean and Senior Director.

+ Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.

+ Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.). Personally demonstrate, display and act in accordance with TTUHSC EP's Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.

+ Perform all other duties as assigned

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Work Location:

El Paso

Preferred Qualifications:

+ Ability to work independently, to set priorities, and to take action without supervisory intervention

+ Knowledge of standard office software (Microsoft Office applications)

+ Knowledge of institutional travel, purchasing and fiscal policies

+ Knowledge of accounting practices and budget

+ Ability to work weekends and late hours on a non-routine basis

+ Ability to communicate effectively orally and in writing

Campus:

HSC - El Paso

Department:

PLFSOM Admissions

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

First Line Other Admn

Shift:

Day

EEO Statement:

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Required Qualifications:

+ Bachelor's degree plus two (2) years related experience OR a combination of education and/or progressively responsible related experience to equal six (6) years

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx